tFLOW tFLOW

Digital printing has increased customer expectations for flexibility and customization, as well as quicker turnarounds and lower prices. See how tFLOW helps service providers keep up with the pace by providing online preflighting and collaboration, automatic proof creation, project management, and automated prepress.

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Product information

What is tFLOW?

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput. Low cost of ownership access the latest technology on the market today. tFLOWs modern and open architecture easily integrates with any MIS, Web2Print, ERP and Output Systems.

tFLOW eliminates redundant manual touch points and provides team communication tools for the 21st century. Customers, sales representatives, prepress operators and production teams collaborate in real-time 24/7 with total visibility, eliminating email chains, text messages and calls that cause missed deadlines, delays and costly mistakes.

Product overview

tFLOW proof is simplified and tailored for designers or teams to automate proofing and client approvals. Lowest Entry Price!

tFLOW preflight includes the same features as the Proof package, with added space and automated preflighting on incoming files - in minutes!

tFLOW professional is tailored to small and mid size companies that process 20 to 40 files per day, with added space and custom proof templates.

tFLOW enterprise: our state-of-the-art, flagship package. Most popular with mid to large sized companies.

Use cases

Custom design environment

Management Information System (MIS) and/or Web2Print environment

Fully automated environment

Pricing

If you are interested in tFLOW, let us know and we'll make you a quote.

Benefits

  1. Easy integration
    Connect with Web2Print(W2P), Management Information System(MIS), ERP’s, and output systems quickly and easily via REST API and XML options
  2. Safe. Fast. Simple. Remote.
    Connect to tFLOW from any device, anywhere, anytime

Key features

What does tFLOW?

  • Preflighting
    tFLOW puts the “pre” back into preflight Speed up your turnaround times as files are automatically checked when they come into your shop, not after they have been sitting in folders for a day. You, your customer, and sales team will know if files are printable within a couple of minutes of receiving them. Files are not just checked, but also fixed, with options such as adding bleed, marks, flattening transparencies, converting fonts to outlines, and checking spot color integrity, to name a few.
  • Auto Proof Creation
    tFLOW automatically creates proofs based on your templates. Create your own layout with the information you would like to appear on the proof, and tFLOW will autofill the fields as well as automatically place artwork on landscape and portrait layouts. You can also add elements such as marks, trim, live area indicators, and finishing parameters. Proofs are automatically sent out for approval, and can also be downloaded as PDF’s.
  • Online Collaboration
    Stop the email madness! Tired of receiving emails, and being CC’d on countless others? tFLOW allows you to collaborate realtime, making comments and annotations on the proof quick and simple. Now you can go to lunch with a clear conscience. Everything about the job is visible to everyone on the team – not lost somewhere in your inbox.
  • File Submission
  • Asset Management
  • Project Management
    Realtime information and updates. Stop running around and bombarding everyone with emails. tFLOW® will give you status updates on all of your jobs every 15 seconds. Keep track of jobs which are still waiting for approvals, missing artwork, on hold due to preflight errors, and ready to be sent to production. All without a single phone call or email. Ready to stop the chit chat and get some real work done?
  • File Fixing
  • File Repurposing
  • Pre-press Automation
    Automate repetitive Prepress tasks Let designers be designers – spend time on custom projects by automating the boring stuff. Life’s too short to spend the day adding grommet marks, cut paths, bleeds, fold lines ... tFLOW doesn’t mind, and is way faster than anyone we have ever met!
  • Color Management/Ink saving
  • Imposition (digital printing)
  • Reporting

Release notes

10 20 November 2018

As Aleyant has been focusing their latest releases on providing the best possible user experience, you may have noticed some important changes in tFLOW over the last couple of months. While you can visit the tFLOW History page for a full list, below is a short summary of the most recent highlights from version 10.

Unified Messaging:

Version 10 offers a centralized messaging center where users can read and post comments on any job or order, all from the same window. Teams can now communicate effectively without needing to go to each job or order to review and post messages. Users can filter messages by time, user, read/unread state, company, and more.

tFLOW 10 - Unified Messaging

Personal Upload Link:

Every user is given a personal upload link during account creation. This link can be used to upload artwork to tFLOW for cases where file submission happens before order and job creation in the MIS or ERP. The upload area has configurable fields, allowing for customization of the options that the upload user has available.

tFLOW 10 - Personal Upload Link

Redesigned Global History:

Improved readability and design as well as enhanced information for email and production queues.

tFLOW 10 - Redesigned Global History

Production Queue Information:

Production queue information is now shown in the user interface, allowing users to see to which queues production files have been sent. The information is accessible at the job level and in the Global History.

tFLOW 10 - Production Queue Information

Email Log:

Users can now view the email log for any event that has triggered an email notification. The email log is available in Activity/History, and in each user’s profile.

tFLOW 10 - Email Log

Linux:

tFLOW now runs on Linux, allowing for dynamic scalability on virtual machines. Sites can be customized to use more or less resources as needed.

Automated Archiving:

tFLOW now moves all unused files to the archival drives in the background, so users will no longer need to worry about filling up working disk space in high volume environments.


9.7 9 August 2018

Email Replies and Approval - tFLOW’s new “Reply” capability allows users to reply to messages as well as Approve and Reject jobs directly from their email applications.

Replies: At the top of status and messaging alerts, there is a small text that says ===WRITE YOUR REPLY ABOVE THIS LINE===. Any text written above this line and sent will be added to the message window as an individual comment or part of the ongoing conversation, while tFLOW will also attempt to eliminate additional information such as disclaimers.

tFLOW 9.7 - Email Replies


Approve/Reject: In addition to replying to email alerts, users can now also approve and reject jobs directly from their email. This is especially helpful in cases where access to tFLOW is restricted due to firewall and security policies. When the feature is enabled in system settings, job approval alerts will include Accept and Reject buttons as part of the email. When the user clicks either, and sends the automatically generated email reply, the job will be approved or rejected in tFLOW accordingly.

tFLOW 9.7 - Approve/Reject from mail


Floating Messaging Window - The next releases will see several enhancements to tFLOW’s communication capabilities, the first of which is included in this release. The messaging window is now free floating, and can be accessed, moved, and resized at will.

tFLOW 9.7 - Floating messaging window


Improved Inventory Sheet - Users can now configure the number of jobs per page when generating Order inventory sheets. System settings can be configured to default to a specific value, or to automatically determine the number to fit as many jobs as possible (up to 9).

tFLOW 9.7 - Improved inventory sheet

New Documentation - tFLOW documentation has been updated and structured in a way that allows new users to follow along in the same way they work in the application, as well as for seasoned users to quickly find and brush up on specific areas. In addition to availability on the Aleyant support site, access to the documentation is also available from within tFLOW itself using the “Documentation “ button.

tFLOW 9.7 - New documentation


9.6 11 July 2018

As Aleyant have been focusing their latest releases on providing the best possible user experience, you may have noticed some important changes in tFLOW over the last couple of months. While you can visit the tFLOW History page for a full list, below is a short summary of the most recent highlights. In addition, view this video to see these updates in action.

New Tile Views

tFLOW has always provided a small thumbnail of the artwork on the job tile to help you identify which files were inside, but you needed to open the jobs themselves to get a full preview. With the new tile views – Medium and Large, you have the entire proof preview on display in the job list! This means that you can view and interact with the proofs without the need to open the job resulting in much faster navigation and Order review. Not only can you view the full proof, you can also zoom in and out, switch between revisions, change pages, and approve/reject jobs all from one window:

tFlow_9.6_New-tiles.


Unified Proof Layout

The default tFLOW proof layouts have been combined into one unified proof which is optimized for large and small screens as well as mobile devices. Users can easily scroll through the proof information fields on any device as well as view the entire proof layout on virtually any window size. You may still define your own proof layouts, but the new Aleyant unified proof is a great place to start.

tFlow_9.6_unified-proof-layout


Full Size Thumbnails

You asked and we listened. You can now define whether you want your job thumbnails to be created from the original file, the preflighted artwork, or the finished file. Not only can you define the source of the thumbnail but you can also have the entire image displayed instead of just the center portion. This will greatly clarify job visualization when artwork is similar, or if imposition was applied in tFLOW:

tFlow_9.6_Full-size-previews

New Revision Workflow

Main job options have now been reduced to just two – Approve or Reject. Users with permissions will have the ability to Reject and upload new artwork, while user without will be able to Reject only, and be presented with a much clearer screen informing them that a new proof will be available shortly, removing the previous uncertainty on what to do after rejecting a proof.

tFlow_9.6_New-revision-workflow

New Integrations

We’ve added two more ERP systems to our ever-expanding list of integrated solutions: SAP One, and EFI PrintSmith.

sap logo efi logo


9 14 March 2018

tFLOW version 9 is packed with some great new features that will supercharge your print shop's efficiency, helping you get jobs completed and out the door quicker. See below for more details regarding these new features.


Watch this video to see tFLOW's latest updates!


New UI - Our redesigned page headers make tFLOW easier to use. In addition, the new job and proof views enable users to easily and quickly change job status, move jobs to production, move between proof and production files, view various versions and more!

Welcome eMail - We've added the capability to send customizable welcome emails for new user creation to enable users to easily view and approve jobs within tFLOW.

Tab-Managed Links - tFLOW now enables users to have smarter access with public (no log in required) and private login links. tFLOW can automatically recognize which users have private and public access and allow them to use the tFLOW accordingly.


Approval Reminders - You asked and we delivered. tFLOW now has a “Send Reminder” option for users on the job screen, which allows users to follow up easily on needed job tasks.

More Flexible API - tFLOW's user-defined SmartPrep variables can be sent directly through API with no development needed. tFLOW already has a comprehensive list of readily available variables for you to use, but the good news is that if there is something you need but can’t find, you can create your own!

Coming Soon! Order-level email notifications will be available soon, which will greatly reduce back and forth emails with customers.


8.5 14 December 2017

tFLOW version 8.5 is packed with some great new features that will supercharge your print shop's efficiency, helping you get jobs completed and out the door quicker. See below for more details and an overview video on these new features.

Be sure to update tBOT to the latest version, so that it integrates seamlessly with this updated version of tFLOW. You can do this by clicking on the 'Update' button in the upper right corner of the tBOT window.

View the tFLOW 8.5 overview video!

Automation Asset Manager - Now you can manage your own cut paths, overlays, profiles, fold lines, automation scripts and more. Easily drop and drag assets as well as organize, import and export files within tFLOW.

Order Status Report - New and comprehensive email report that keeps you up-to-date on the entire order with just one email. Now you can quickly and easily view a job's order summary, order activity and job activity and status all in one place. Best of all, you can now schedule to have this report sent to other team members and customers.

eMail Alert - New mobile-friendly layout for status reports and email alerts. These alerts now have a configurable job summary area and list preflight errors (if present).

Pressero Integration Enhancement - tFLOW now pulls data from Pressero pricing engines to allow you to configure your tFLOW automation. So for example, if a customer chooses a certain size, or needs white, or a cut path, or to add certain finishing like hem or grommets, etc., all of those choices can be passed from Pressero and configured automatically within tFLOW to auto process the files according to those choices.

Optional Ship Date - Set default ship date for new orders, or leave undefined


8 26 September 2017

  • New UI - Updated Order and Jobs screens with common modern interface and option menus.
  • Contextual Sidebar - Quick and easy access to all main functions and information via readily accessible panel.
  • Improved Messaging - Combined messaging brings all Order and Job comments to the same window.
  • Configurable Email Body - Content of email can be adjusted to display/hide information.
  • 3rd Party Plugin Improvements - Updates to MIS and W2P integrations allow for more flexibility and functionality.

6.1 30 November 2016

New features

  • Update to pdfToolbox 9.1.
  • Added visual revisions compare.
  • Added login history.

Improvements

  • New Mobile version 2.1.
  • Changed support link in tFlow.
  • Netsuite connector: allows to turn off and on replicating order state from tFLOW.

Bug fixes

  • Disabled commands for archived job.
  • Fixed bug with proof window not updated after editing the job.
  • Fixed email notification encoding issues.
  • Fixed user self-signup errors.
  • Fixed a bug with empty order page.
  • Fixed a bug preview window not full size.
  • Fixed an error with job info area cut off.
  • Wrong links to “jobs” widget in mobile version.
  • Fixed and error with Server Side Events and Microsoft Edge browser.
  • Fixed and error with Approve button not updated.
  • Fixed missing approve button in the invitation page.

6 24 October 2016

New features

  • Add disclaimer message and link to tFLOW login screen.
  • Update to pdfToolbox 9.
  • Implement parallel processing to improve performances.
  • Implemented Server Sent Events technology.
  • Implemented archiving/unarchiving functionality.
  • Default of Autoassign user to new orders.
  • Add input sanitization for all relevant request handlers.
  • Implement an order-level status report email.
  • Add ImageMagik file types conversion customizable.

Improvements

  • Change in PDF file dimension (XML report).
  • Improved API and API documentation.
  • Improved jpg Preview with large dimension.
  • Missing notification settings to Turn All Off and Turn All On.
  • Missing “Make Default” in the products window.
  • Validation for deletion Automation Scripts and Products.
  • Double quotes symbol is not escaped correctly when generating proofs.
  • Allow to download report.xml via API.
  • Add logging for successful processing of XML files.
  • Import XML, wrongly encoded char is locking the queue.
  • Missing vars for pages in dynamic rsp.
  • Disable “Create” buttons while processing.
  • Uploading non-square logo.
  • “Create New Product” modal, dropdown “Limit Product only to” should be “empty/unselected” by default.
  • Better message for not being able to delete a profile needed.
  • Assign to new companies should not be visible for non-instance users.
  • When creating users from within the Companies window, the Client should be limited.
  • Change to “Success!” and “Your artwork has been submitted successfully”.
  • Add Profile management tab.
  • Mobile v2.
  • Missing a dropdown with a default set of alerts for Customers, Sales Representatives, Designers, etc. The same list as in workgroups.

Bug fixes

  • tFLOW generated extra large file size proof.
  • Import users from csv.
  • Art Proofed Differently.
  • tFLOW not displaying bleed properly.
  • There is no status window during upload for revisions – in this window, I dropped a file here, and nothing is showing.
  • Comments emailed to all on the job regardless of checked/unchecked recipients.
  • Error 500 creating an order.
  • Import & New Company Not Working.
  • Size error messages.
  • Production Queue in order level.
  • Attach proof PDF to email alerts.
  • “Auto assign this user to new Orders” doesn’t work.
  • Kanban view date not displaying properly.
  • User role unclear. One role is partly hidden, and it is also unclear how more than one role can be selected.
  • Approval down and files failing in Production.
  • Error Message When Approving.
  • Need to improve XML error message.
  • Wrong XML error description.
  • Old tBOT queues not flushing from tFLOW list.
  • Date not showing correctly in Kanban view.
  • “waiting for artwork” message says “Waiting for artwork waiting for”.
  • Hot Folder Issue.
  • tFLOW Support – Error when importing additional parts of an order.
  • Extra data fields in one product.
  • SMTP setup.
  • Existing Job wont import additional pieces.
  • Approve doesn’t work.
  • Save button not working.
  • The type in the description field does not wrap. Should be able to write paragraphs.
  • SMTP fields are blank but still working.
  • Pulling low-res image using API.
  • Automated Email Response.
  • Missing low res in download area in version 5.
  • tBOT hanging when typing in destination directory.
  • Awaiting proof status.
  • tBOT io error when sending to networked drives – v .41.
  • Content Approval Proof Fields in tFlow.
  • Adding company user to job removes proof.
  • XML upload error.
  • Missing low res PDF.
  • After editing the job info for creation and ship – it will always set the day one day behind specified date.
  • No longer shows how many total jobs/orders.
  • History search field is out of screen.
  • tFLOW Production failing.
  • Typo in “Edit Variables” dialog box.
  • The typo: Sign not Sing.
  • Editing and propagating order props is clearing some job props.
  • The “Import Order” modal, clicking on global check box is not selecting all.
  • Typo in text of the default disclaimer.
  • Anonymous upload: phone number not transmitted to user data.
  • Anonymous Upload, Validation Error: “name contains characters not allowed for names”.
  • Orders\Jobs tables looks wrong (uninitialized) if user have only “basic” permissions.
  • “Create/Edit user” modal, checkbox “Auto assign to new companies” should be hidden for users of customer companies.
  • Finishing applied multiple times if unapproved.
  • Add spinning wheel after Approve (during the Finishing run).
  • History filtering not working properly.
  • These product do not delete, and there is no reason given why. Simply nothing happens.
  • Error creating user.
  • Page size always of the first page.
  • Password Reset Request error.
  • Looping error when Order or Job is deleted for an email link you click on.

Testimonials

Xarisma

Jonathan Jackson

Tucanna designed tFLOW to streamline the way files get from customer to print. Jonathan Jackson, the soft signage & digital grand format Print Producer from Xarisma, says tFLOW does a great job with everything from preflighting to separating files, maintaining color consistency and eliminating redundant work.

Watch the short testimonial to learn more:

Image Craft

Mr. Madeley

Challenge

As it became common to receive dozens of jobs everyday that were due in a matter of hours, executives at Image Craft realized they needed to make a fundamental change: They began looking for a way to automate. As industry veteran and VP of Operations Doug Madeley summarizes, “Client expectations are being driven by online ordering platforms such as Shutterfly – and we have to keep up, especially on the custom products side. There are two ways to do that: adding labor and extending your costs or automating to cut the time it takes to get it ripped and ready to print.”

Solution

Image Craft evaluated a range of solutions from big names like EFI, Heidelburg, and Caldera, but a referral from color management consultant Dan Reid really stood out: Tucanna’s tFLOW  workflow automation software. Explains Mr. Madeley, “The personal interaction there was a critical factor. It’s a smaller company: I can pick up the phone, get a hold of someone, and get what I need quickly, dealing directly with principals and software developers.” Image Craft was also impressed by the fact that  Tucanna staff have strong color management backgrounds and understand the challenges of the industry – particularly in wide format, which is driven by demand for shorter turnaround times and compressed margins. “The key is automating workflow from the moment a file is uploaded: get it preflighted, ripped
and to the printer ASAP. In order to grow and meet client expectations, you have to reduce timelines, and the biggest place to do that is prepress, which is why we chose tFLOW. Once we set profiles for clients
– which vary according to their experience level – the system works extremely quickly.”

Success

Image Craft describes the implementation as smooth and straightforward. “Our clients already love it, says Mr. Madeley. “The functionality is outstanding.” The firm has found that some of their clients already expect a drag- and-drop preflight system that provides a preflight report in a matter of minutes – and more will continue to do so. tFLOW  software met demand to reduce service times while maintaining sustainable profits for Image Craft, and the adoption of tFLOW  has moved internal processes into lightspeed. “We saw the value immediately as soon as we reviewed it, and created a timeline for integration right away. The speed was much faster than we expected. Another aspect we really appreciate is Tucanna’s technical background. We can come up with an idea, discuss it with them, and have a functional coded solution in a matter of days.  Exciting stuff!”

tFLOW Software cuts through complexity and drives profitability for S2K Graphics

Mr. Garcia
Mr. Garcia

Opportunity

S2K Graphics is an established firm with more than 25 years specializing in POP graphics, digital large-format printing, and screen printing. Based in Tennessee and California, S2K Graphics is part of the Franke Group and has a nationwide sales network. Frustrated that their ERP workflow system required too much paperwork to manage digital files, VP and General Manager Phil Garcia sought a new solution. When he heard about Tucanna tFLOW from Mike Ruff in November of 2012, he immediately recognized the potential of tFLOW automation.

Solution

Tucanna conducted an in-depth analysis of S2K Graphics’ needs, and then developed a custom workflow solution. The tool allowed S2K to manage all of their workflow online and greatly reduced the amount of time needed to get approval. Says Mr. Garcia, “tFlow Approval was customized to our needs, which is the main reason we chose it. We upload 200 files per day. With no email chains from Graphics to CS, the client, Sales, and the Art Department, tFlow Approval cuts through layers of complexity and dramatically improves throughput and accuracy.” The software also lets S2K provide better service to their remote sales people, which in turn benefits their bottom line.

Success

Tucanna’s affordable, easy to use solution has been transformational for S2K Graphics. Implementation led to an impressive 80% reduction in paperwork, reduced labor 20-30%, and freed up 1.5 FTEs from prepress duties to work on other functions. The company’s need for traditional prepress work has been almost completely eradicated, allowing them to reallocate resources, reduce labor costs, and significantly shorten approval times. Mr. Garcia explains, “Clients love the fact that they’re getting stuff quicker. They can see it real time, and we’re not having to interpret their requests. Best of all, online workflow  management gives them the highest accuracy. After two years, it’s hard for me to imagine being successful without this system. For anyone who is managing a significant amount of digital fields, this is a must have.”

Time-saving tFLOW Automation empowers bluemedia to meet intensifying demand with ease.

Daniel Wijdenes

Challenge

bluemedia, a supplier to MLB and NFL franchises for vehicle and large format environmental graphics company, produces high-profile graphics for exterior defense mesh, field walls, and building wraps. With steady growth and demand for their products and services, the company found themselves needing to handle 100 new files per day but orders and files were being bogged down unnecessarily in preflight. As a result, they decided to pursue a workflow automation solution.

Solution

After initial research, production manager Daniel Wijdenes chose tFLOW – workflow software from Tucanna that automates processes from customer service to press. bluemedia now uses both tFLOW Approval and tFLOW Production, maximizing the efficiency of both tools. They were also pleased to find the platform was quickly adopted by their clients. Says Mr. Wijdenes, “The online proofing mechanism and being able to resolve issues with the files through automatic notification is absolutely an added value to our clients.”

Success

The tFLOW platform provides an affordable, customizable solution so powerful it can transform businesses by automating the majority of repetitive prepress tasks — all from one simple dashboard. tFLOW also acts as a seamless collaboration platform. Clients can receive proofs without even needing to download the software. Those with more technical expertise can follow a more streamlined approval profile, while those needing more oversight can follow another. “One of the things we liked best about tFLOW is that it can be as light or intensive as you need it to be,” explains Mr. Wijdenes.

Support

Webinar - tFLOW 9 has arrived!

tFLOW 9 is packed with some great new features that will supercharge your print shop's efficiency, helping you get jobs completed and out the door quicker. What's new?

  • New user interface
  • Welcome e-mail
  • Tab-managed links
  • Approval reminders
  • More flexible API
  • And much more!


Webinar - Latest developments of Aleyant tFLOW

Aleyant tFLOW is an online platform for job-submission, auto-proof creation, pre-print automation, online collaboration and approval. During this webinar, we will have a look at the latest developments of tFLOW and how it can be integrated in Pressero, the e-commerce and online personalisation solution from Aleyant, and in Enfocus Switch.

On 12 October 2017 Tom Peire, CEO of Four Pees, held an English webinar to introduce you to the latest developments of Aleyant tFLOW.



Webinar - What's new in tFLOW 6?

There are improvements in the digital prepress workflow, automation, project management and customer service system. Watch here to see what's new in tFLOW v6:


Webinar - Introduction to tFLOW (part 2)

See how tFLOW can help you to automate! The second webinar will focus on how tFLOW can make your workflow more efficient.


Webinar - What's new in tFLOW 5?

Digital prepress workflow and automation, project management, and customer service system. Watch here to see what's new in tFLOW version 5!


Webinar - Introduction to tFLOW (part 1)

See how tFLOW can help you to automate! You'll get a general overview of the key features that can help you to resolve bottlenecks in your print workflow.


Tutorial - Prepare imposed businesscards

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput. In...

Tutorial - Preflight a magazine advertisement

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput. In...

Tutorial - Approve and collaborate magazine advertisements online with your customer

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput. In the...

Product video - tFLOW introduction

Take your workflow to the next level with tFLOW Approval and tFLOW Production.

Product video - tFLOW workflow

Video about how Tucanna tFLOW optimizes your digital print workflow.

Video tutorial - Approving Artwork in tFLOW

Step by step instructions for approving artwork in tFLOW Approval.

Product video - tFLOW 3

Tucanna tFLOW Approval 3 and tFLOW Production. Customer service and print automation workflow.

Video tutorial - tFLOW Client Login

Is it the first time you login for tFLOW?  Create your account  with the help of this webinar.

Video tutorial - Preflighting in tFLOW

See how to use tFLOW Production for automated preflighting and prepress tasks.

Video tutorial - Ink Savings in tFLOW

Process files for ink savings in order to decrease production costs.

Video tutorial - User Management in tFLOW

Learn how to set up and configure users in the tFLOW Production environment.

Video tutorial - Adding Hotfolders in tFLOW

Automating wide format and digital print using hotfolders.

Video tutorial - tFLOW Production Turbine introduction

David van Driessche, CTO at Four Pees gives an introduction video on  tFLOW Production turbine and client.

Video tutorial - tFLOW Production Client introduction

David van Driessche, CTO at Four Pees gives an introduction video on tFLOW Production and the turbine.

Tutorial - Prepare imposed businesscards

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput.

In this tutorial, I prepare two business cards for printing. The business cards will be preflighted for digital printing and imposed on an A3 sheet size. For preflighting and imposition, I use two callas pdfToolbox Profiles. The created preflight profile has several checks and fixes to optimize the PDF files for digital printing. To create the imposition, I built a workflow Process Plan Profile.

Analyze the Step and Repeat pdfToolbox Switchboard Action for landscape business cards

In callas pdfToolbox I created a Switchboard Action that imposed landscape business cards on an A3 portrait sheet size. I use the Step and Repeat technology, three cards horizontal across by six vertical. Between the cards a distance of 10pt will be add. Also cut marks to each card.

Analyze the Step and Repeat pdfToolbox Switchboard Action for portrait business cards

In callas pdfToolbox I created a second Switchboard Action that imposed portrait business cards on an A3 landscape sheet size. I use the Step and Repeat technology, six cards horizontal across by three vertical. Between the cards a distance of 10pt will be add. Also cut marks to each card.

Analyze the created pdfToolbox Process Plan Profile

In callas pdfToolbox you can create a workflow with a Process Plan Profile. The Process Plan Profile checks first on landscape business cards. If landscape, the Switchboard Action that is build to imposed landscape business cards will apply. If not, the business card is portrait which trigger the portrait business card Switchboard Action. At the end, on landscape and portrait imposed business cards sheets, a CMYK color bar will be place.

Launch tFLOW

Sign in with an admin account.

  1. Enter the admin e-mail address.
  2. Enter the admin password.
  3. Click "Sign In".

Open the Automation Scripts panel

  1. Click on the "Settings" drop down list.
  2. Click "Automation Scripts".

Add a new automation script

  1. Click "Add New".

Customize the automation script

  1. Drag and drop the pdfToolbox preflight Profile "Digital printing (color).kfpx".
  2. Enable the checkbox "Production".
  3. Click "Save".

Add a second automation script

The automation script "Digital printing (color)" is added in the Automation Scripts list.

  1. Click "Add New".

Customize the second automation script

  1. Drag and drop the pdfToolbox Process Plan Profile "Impose business cards on A3.kfpx".
  2. Enable the checkbox "Finishing".
  3. Click "Save".

Open the Products pannel

The automation script "Impose business cards on A3" is added in the Automation Scripts list.

  1. Click on the "Settings" drop down list.
  2. Click "Products".

Add a new product

  1. Click "New Product".

Customize the product

  1. Enter the product name "Impose business cards on A3".
  2. In the Proof Automation Script drop down list choose "custom_proof_tucanna2".
  3. In the Production Automation Script drop down list choose "Digital printing (color)".
  4. In the Finishing Automation Script drop down list choose "Impose business cards on A3".
  5. Click "Save".

Open the Orders panel

The product "Impose business cards on A3" is added in the Products list.

  1. Click "Orders".

Add a new order

  1. Click "New Order".

Customize the order

  1. Click "Default Properties".
  2. In the Company drop down list choose the company for who you create the order.
  3. In the Order field enter "Business cards".
  4. Enable the checkbox "Open Order after creation".
  5. Disable the checkbox "Split multipage files into separate Jobs".
  6. In the Owner Users drop down list choose your name.
  7. In the Customer Users drop down list choose the name of your contact person.
  8. In the Products drop down list choose "Impose business cards on A3".
  9. Click "Save".

Analyze the created order

In the middle you have a field to drag and drop the PDF files. At the right size you have the order properties of the created order. Also comments can be added.

  1. Click on the notification icon.

Analyze the notification panel

tFLOW notified you when a new order is added. You will be also notified for new revisions (jobs) and when jobs are ready for production.

  1. Enable the check checkbox "Business cards".
  2. Click "Clear".

Add jobs to the order

  1. Drag and drop the PDF files "Business card_Landscape.pdf" and "Business cards_Portrait.pdf".

Analyze the processing jobs

The PDF files are converted to two jobs. The two jobs are processing automatic based on the created product.

Open the second job for approval

The Proof and Production Automation scripts are applied. The PDF files are succesful converted to the digital printing standard. They are waiting for approval.

  1. Double click on the job "Business cards-2".

Analyze the approval panel

A proof preview is created. In the Approval panel you have tools to analyze the proof. Collaboration tools such as comments are included.

  1. Click "Preflight Report".

Analyze the Preflight fixed messages

In the PDF file three corrections have been executed.

  1. Click on the "Info" tab.

Analyze the Preflight info messages

In the PDF file one info message is provided, with an explanation.

  1. Click "Close".

Approve the second job for production

After checking the proof carefully, you can approve.

NOTE: The job has four pages. You have to be sure that you have checked every page before approving.

  1. Click "Approve".

Confirm the job state change

  1. Click "Yes".

Preparing the job for production

The job is processing automatic based on the created product. Now the Finishing Automation script is applying.

Analyze the approved job

The job is approved.

  1. Move the slider to "Production".

Analyze the production preview

The portrait business cards are imposed on an A3 sheet size. Cut marks and a color bar are added.

Open the first job for approval

  1. Click on the "Business cards-2" drop down list.
  2. Choose "Business cards-1".

Approve the first job for production

  1. Click "Approve".

Confirm the job state change

  1. Click "Yes".

Analyze the finishing job

The job is processing automatic based on the created product. Now the Finishing Automation script is applying.

Analyze the approved job

The job is approved.

  1. Move the slider to "Production".

Analyze the production preview

The landscape business cards are imposed on an A3 sheet size. Cut marks and a color bar are added.

  1. Click on the "Download" drop down list.
  2. Choose "Production File" to save the production PDF file.
  3. Click "Business cards".

Analyze the approved jobs in the order

In the order "Business cards" you have an overview of the two approved jobs.


Tutorial - Preflight a magazine advertisement

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput.

In this tutorial, I preflight a magazine advertisement. I use a callas pdfToolbox Profile. The preflight profile has several checks and fixes to optimise the PDF file for magazine printing according to the GWG 2015 specifications.

Launch tFLOW

Sign in with an admin account.

  1. Enter the admin e-mail address.
  2. Enter the admin password.
  3. Click "Sign In".

Open the Automation Scripts panel

  1. Click on the "Settings" drop down list.
  2. Click "Automation Scripts".

Add a new automation script

  1. Click "Add New".

Customize the automation script

  1. Drag and drop the pdfToolbox preflight Profile "Magazine ads (CMYK) (GWG 2015).kfpx".
  2. Enable the checkbox "Production".
  3. Click "Save".

Open the Products panel

The automation script "Magazine Ads (CMYK) (GWG 2015)" is added in the Automation Scripts list.

  1. Click on the "Settings" drop down list.
  2. Click "Products".

Add a new product

  1. Click "New Product".

Customize the product

  1. Enter the product name "Convert to Magazine Ads (CMYK) (GWG 2015)".
  2. In the Proof Automation Script drop down list choose "custom_proof_tucanna2".
  3. In the Production Automation Script drop down list choose "Magazine Ads (CMYK) (GWG 2015)".
  4. Click "Save".

Open the Orders panel

The product "Convert to Magazine Ads (CMYK) (GWG 2015)" is added in the Products list.

  1. Click "Orders".

Add a new order

  1. Click "New Order".

Customize the order

  1. Click "Default Properties".
  2. In the Company drop down list choose the company for who you create the order.
  3. In the Order field enter "Magazines".
  4. Enable the checkbox "Open Order after creation".
  5. Enable the checkbox "Split multipage files into separate Jobs".
  6. In the Owner Users drop down list choose your name.
  7. In the Customer Users drop down list choose the name of your contact person.
  8. In the Products drop down list choose "Convert to Magazine Ads (CMYK) (GWG 2015)".
  9. Click "Save".

Analyze the created order

In the middle you have a field to drag and drop the PDF files. At the right size you have the order properties of the created order. Also comments can be added.

  1. Click on the notification icon.

Analyze the notification panel

tFLOW notified you when a new order is added. You will be also notified for new revisions (jobs) and when jobs are ready for production.

  1. Enable the order checkbox "Magazines".
  2. Click "Clear".

Add a job to the order

  1. Drag  and drop the PDF file "Mercedes Ad.pdf".

Analyze the processing job

The PDF file is converted to a job. The job is processing automatic based on the created product.

Open the job for approval

The Proof and Production Automation scripts are applied. The PDF file is succesful converted to the magazine standard of GWG 2015. The job is waiting for approval.

  1. Double click on the job "Magazines-1".

Analyze the approval panel

A proof preview is created. In the approval panel you have tools to analyze the proof. Collaboration tools such as comments are included. Clicking on "Download" opens a drop down list to save the Production and Proof PDF file.


Tutorial - Approve and collaborate magazine advertisements online with your customer

tFLOW is a powerful digital and large format automation workflow that simplifies difficult file management tasks and processes to optimize efficiency and production throughput.

In the previous tutorial "Preflight a magazine advertisement" I created a magazine workflow. One job is waiting for customer approval. The customer is able to upload new jobs that automatic preflight the PDFs for magazine printing according to the GWG 2015 specifications. In tFLOW the customer is also able to collaborate job info with the prepress department.

Launch tFLOW

Sign in with an admin account.

  1. Enter the admin e-mail address.
  2. Enter the admin password.
  3. Click "Sign In".

Open the Orders panel

  1. Click "Orders".

Open the created order

  1. Double click on order "Magazines".

The created job is waiting for approval

  1. Click on the admin avatar.

Sign out of the admin account

  1. Click "Sign Out".

Sign in with a customer account

  1. Enter the customer e-mail address.
  2. Enter the customer password.
  3. Click "Sign In".

Open the Orders panel

Now you are sign in as a user with customer permissions. No access to the Settings panel and other admin functionality. These settings can be modified by the admin user. On the Dashboard panel one job is waiting for customer approval.

  1. Click "Orders".

Open the created customer order

  1. Click on the order "Magazines".

Open the created job waiting for customer approval

The PDF file is succesful converted to the magazine standard of GWG 2015. The job is waiting for approval.

  1. Double click on the job "Magazines-1".

Analyze the Approval panel

A proof preview is created. In the Approval panel you have tools to analyze the proof. Collaboration tools such as comments are included.

  1. Click "Zoom In" to check the details of the proof.
  2. Click "Preflight Report".

Analyze the preflight warning messages

Three warnings are provided. Each warning has an explanation.

  1. Click on the "Fixed" tab.

Analyze the fixed warning messages

In the PDF file six corrections have been executed. Each fix has an explanation.

  1. Click "Download Report PDF".

Analyze the PDF report

The PDF report has annotations that shows and explains the warnings.

Add a new comment to the proof

As a customer you are able to share proof comments with the prepress department.

  1. Click "Add New Comment".

Customize the comment

  1. Click on the "Information" tab to add a general comment.
  2. Choose the comment icon.
  3. Enter the comment "The colors are fine. Thanks!".
  4. In the drop down list choose the prepress operator.
  5. Click "Post message".

Send the proof to a colleague

The comment is added in the "Comments" box.

  1. Click "Send Proof".

Add the colleague

  1. Click "Add User".

Add a description for the colleague

  1. Enter a description for the colleague.
  2. Enter the colleague his email adress.
  3. Click "Send Proof".

Analyze the notification email to the colleague

The colleague receives a notification email with the description and the proof in the attachment. If he has a tFLOW account, he can sign in and view online.

NOTE: Notification emails has to be enabled by the administrator in the Settings panel.

Approve the job for production

After checking the proof carefully, you can approve.

  1. Click "Approve".

Confirm the job state change

  1. Click "Yes".

Preparing the job for production

tFLOW is creating a PDF file for production.

Analyse the approved job

The job is ready to send to production by the prepress department. The customer gave permission.

  1. Click on the order "Magazines".

Add a new job to the order

  1. Drag and drop the PDF file "Mercedes Add_A-Class.pdf".

Analyse the processing job

The PDF file is converted to one job. tFLOW is preflighting the PDF file to the magazine standard of GWG 2015.

Open the on hold job

  1. Double click on the job "Magazines-2".

Open the preflight report

  1. Click "Preflight Report".

Analyze the preflight error message

The job is on hold because of one error. The resolution of the color image larger than 16x16 pixel is less than 150 ppi inside the BleedBox. This will result in a bad print, an updated version of the PDF is needed.

  1. Click "Close".

Add the revision PDF file

  1. Click on the "Approve" drop down list
  2. Choose "Upload New File".

Confirm the job state change

  1. Click "Yes".

Upload the revision PDF file

  1. Drag and drop the PDF file "Mercedes Add_A-Class_vs2.pdf".

Analyse the processing job

tFLOW is preflighting the revision PDF file to the magazine standard of GWG 2015.

Open the preflight report

  1. Click "Preflight Report".

Analyze the preflight warning messages

Two warnings are provided. Each warning has an explanation.

  1. Click on the "Fixed" tab.

Analyze the preflight fixed message

In the PDF file six corrections have been executed. Each fix has an explanation.

  1. Click "Close".

Add a new comment to the proof

As a customer you are able to share proof comments with the prepress department.

  1. Click "Add New Comment".

Customize the comment

  1. Click on the "Information" tab to add a general comment.
  2. Choose the annotation icon.
  3. Move the annotation next to the image.
  4. Enter the comment "This is the best quality image we have.".
  5. In the drop down list choose the prepress operator.
  6. Click "Post message".

Approve the job for production

  1. Click "Approve".

Confirm the job state change

  1. Click "Yes".

Preparing the job for production

tFLOW is creating a PDF file for production.

Analyze the approved job

The job is ready to send to production by the prepress department. The customer gave permission.

  1. Click on the order "Magazines".

Analyze the approved jobs in the order

In the order "Magazines" you have an overview of the two approved jobs.

  1. Click on the customer avatar.

Sign out of the customer account

  1. Click "Sign Out".

Sign in again with the admin account

  1. Enter the admin e-mail address.
  2. Enter the admin password.
  3. Click "Sign In".

Open the two approved jobs by the customer

  1. Click "All Approved Jobs".

Open the first approved job

  1. Double click on the job "Magazines-1".

Analyze the approved job by the customer

The job is approved by the customer. The prepress operator see the added comment and can response if required. Clicking on "Download" opens a drop down list to save the Production and Proof PDF file.


Product video - tFLOW introduction

Take your workflow to the next level with tFLOW Approval and tFLOW Production.


Product video - tFLOW workflow

Video about how Tucanna tFLOW optimizes your digital print workflow.


Video tutorial - Approving Artwork in tFLOW

Step by step instructions for approving artwork in tFLOW Approval.


Product video - tFLOW 3

Tucanna tFLOW Approval 3 and tFLOW Production. Customer service and print automation workflow.


Video tutorial - Preflighting in tFLOW

See how to use tFLOW Production for automated preflighting and prepress tasks.


Video tutorial - Ink Savings in tFLOW

Process files for ink savings in order to decrease production costs.


Video tutorial - User Management in tFLOW

Learn how to set up and configure users in the tFLOW Production environment.


Video tutorial - Adding Hotfolders in tFLOW

Automating wide format and digital print using hotfolders.


Video tutorial - tFLOW Production Turbine introduction

David van Driessche, CTO at Four Pees gives an introduction video on  tFLOW Production turbine and client.


Video tutorial - tFLOW Production Client introduction

David van Driessche, CTO at Four Pees gives an introduction video on tFLOW Production and the turbine.


Are the Adobe Acrobat preflight profiles compatible with tFLOW Production and Approval?

Yes, you may load both .kfp files from Acrobat Preflight as well .kfpx from callas pdfToolbox into Turbine and Approval.

Do you have a complete price list in Euro / USD?

Yes, the latest price list is available via distributor Four Pees. To access the Reseller Guide, go to https://www.fourpees.com. Once you have registered as reseller, and your account has been approved, you will be granted access to the reseller guide containing full pricing information for all products in Euro and USD. With any questions regarding exact pricing for specific customers, bundles etc... please contact orders@fourpees.com.

How to upload large files to support?

Background

When sending problems to support or asking questions about a specific functionality, it is always helpful if you supply as much information as possible:

  • Profiles or Process Plans when working with pdfToolbox or pdfaPilot
  • Example documents 'before' and 'after' to explain the problem or question
  • Screenshots explaining the specific problem

When such files are over 2MB it is more reliable and quicker to send them to us through our Dropbox. This article describes how to do so.

Instructions

  1. First of all, please give your documents a unique name. If you already have a case ID (a 5-digit number), please include this case ID in the name of the file(s) you are going to send to us.
  2. Click this link to browse to our Dropbox upload page
  3. Click "Choose files from your computer" and navigate to the files
  4. If you are not logged into Dropbox, fill out your First and Last name and email address
  5. Click "Upload"

You will receive an email confirming your files were uploaded succesfully.


System requirements

Four Pees