MadeToTag MadeToTag

axaio MadeToTag is an Adobe InDesign CS5.5, CS6 and CC plug-in to properly prepare InDesign documents for export as accessible, tagged PDF file – easy, fast and reliable. The MadeToTag UI allows step-by-step guidance and this seven step guide leads any customer safely and intuitively through the procedure of generating tagged PDF files, without missing any important step.

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Product information

Tagged PDFs are essential for accessibility, so that screen reader devices for visually impaired people or reading software for users with learning disabilities can provide rich access to a PDF’s content. Tagged PDFs also enable screen reader software programs to offer easy navigation and accessible presentation of content in PDF files.

Fields of Application

Properly tagged PDF files have become very important for public administrations and enterprises. Legal requirements for physically impaired people and for accessibility in the information technology (such as described in the German BGG, BITV and EU mandate 376) impose that the public sector offers all content – webpages as well as PDF documents – in an accessible form. But also media service providers, representatives of associations and institutions as well as students and lecturers at colleges and unversities increasingly consider it their duty to have their written materials available as accessible documents. Nothing simpler than that with MadeToTag.

On top of that, PDF tags are an effective method to improve your company’s Search Engine Optimization. The tags in the PDF file follow concepts similar to those found in HTML. Properly used tags place websites higher in the search engine rankings.

Benefits

  • Easily generates tagged PDF
  • Accessible document in only seven steps
  • Reliable and comprehensive structuring and tagging of different content
  • Color highlighting feature prevents missing or mis-tagged content
  • Tagging structure preview for better control
  • Optimized user interface enables fast processing
  • Optimal support for legal requirements for physically impaired people and for accessibility in the information technology (such as described in the German BGG, BITV and EU mandate 376)
  • Extends the power of Adobe InDesign CS5.5 and higher
  • Improves your company’s Search Engine Optimization

Key features

  • Define export tags for document styles
  • Structure content using articles
  • Check export tags with colored preview
  • Correctly structure lists, tables, links and form fields
  • Use Structure Preview to intuitively and quickly check tagging quality
  • Provide alternate text for image and graphic descriptions
  • Check for insufficient color contrast
  • Easily fix common problems (such as incorrectly defined lists)
  • Control of language settings for paragraph, character styles and local formatings
  • Control document metadata
  • Optimization of 'anchored frames' for export of tagged PDFs
  • Export of complete InDesign books as tagged PDF
  • Reliable and intuitive user interface flow
  • Keyboard shortcuts for quickest operation
  • Export optimized tagged PDF using callas pdfToolbox technology

Release notes

1.9.086 19 July 2017

 Features/Enhancements

  • New pdfEngine version integrated
  • Linking of Footnotes
  • Tables can be tagged as "layout table"

Bug fixes

  • Fixed a crash in optimizing anchored frames
  • Fixed an InDesign bug where rotated anchored frames were shifted
  • Fixed a problem with unstable behavior while PDF post processing
  • Fixed a problem where PDF bookmarks was removed
  • Fixed a problem with wrong PDF bookmark structure
  • Fixed a problem where the Preview was not properly generated
  • Fixed a problem where heading levels were not merged in all valid cases
  • Fixed a problem where form fields template was sometimes not found
  • Fixed a problem where Metadata and alternate text review failed on some documents
  • Fixed a problem where export did not work with some file names
  • Fixed a problem with advanced table tagging
  • Fixed a problem where Table of Contents was not optimized

1.8.083 12 April 2017

Features/Enhancements

  • New pdfEngine version integrated

Bug fixes

  • Fixed a crash in anchored frames
  • Fixed a problem with unstable behavior while PDF post processing
  • Fixed a problem where PDF bookmarks was removed
  • Fixed a problem with wrong PDF bookmark structure
  • Fixed a problem where the Preview was not properly generated
  • Fixed a problem where heading levels were not merged in all valid cases

1.8.082 13 March 2017

Features/Enhancements

  • "Reduce structure to predefined types" (will flatten tags to P, H1, H2, etc. not using role map)
  • Updated pdf post processing engine (pdfEngineSDK 9.1.411)
  • Stability of export process improved

Bug fixes

  • Table tagging (ATT) did mix up order of tables
  • Table tagging (ATT) could not applied to some tables
  • Table of Contents (TOC) could sometimes not be found
  • Reshuffle Anchored Frames (RAF) was not successful
  • RAF and TOC left some dummy images inside the PDF
  • InDesign did hang on second export or preview

1.7.081 5 October 2016

Bug fixes

  • Alternate text overview saves edited text on scrolling.

Mixed

  • Updated help files.

1.7.080 6 September 2016

New features

  • FormFields

Improvements

  • Temp copy of doc while export has better name for identification.
  • Temp copy of doc does not show in recent files list.
  • Meta data: title + author only one line, apply + update improved.
  • pdfEngineSDK V.9.0.399.1.

Bug fixes

  • Minor changes on PDF Bugfixing.
  • Debugging: when folder "debug" is placed inside of "MadeToTag" in preferences folder   then all created files during PDF export are copied to this folder.

Testimonials

References

axaio software

With more than 18 million members, ADAC is the largest automobile club in Europe and the second largest in the world. ADAC is particularly active in the fields of road transport, consumer protection, transport safety and education about road safety. The ADAC Verlag uses MadeToPrint for archiving and for the creation of the ePaper ADAC Motorwelt and for delivering texts to news archives.

Aste Helsinki are builders of innovative media communications providing comprehensive digital and print communication as well as marketing solutions for various types of organizations, publishers and brands. At the moment 70 committed professionals are helping more than 200 brands and enterprises to process and share content in the right way and in the right place: books, magazines, online, brochures, social media, tablets, phones – wherever each target group is best reached by your messages. MadeToPrint helps Aste Helsinki to publish its materials with the highest quality and efficiency.

Axel Springer SE is one of the largest digital publishing houses in Europe, with numerous multimedia news brands, such as BILD, WELT, and FAKT and nearly 14,000 employees. Headquartered in Berlin, Germany, the company is active in more than 40 countries with subsidiaries, joint ventures, and licenses.

Bauer Media Group is a large European-based media company, headquartered in Hamburg, Germany that manages a portfolio of more than 600 magazines, over 400 digital products and 50 radio and TV stations around the world. The portfolio extends to include print shops, postal, distribution and marketing services. For years, the publishing house uses MadeToPrint for PlanSystem 4 for its production process.

The WIENER Bezirksblatt is the leading free newspaper in Vienna that is delivered to households. With a range of 35.9% it reaches 536,000 readers. In order to achieve such great values, it not only needs a great team, but also good, stable technology.

Within the Funke media group, FUNKE magazines covers several publishers and service companies such as Gong Verlag, FUNKE Programmzeitschriften, FUNKE Women Group, FUNKE Frauenzeitschriften, Deutscher Rätselverlag, Verlagsgruppe Bahn, FUNKE Zeitschriften Marketing, FUNKE Zeitschriften Service and MZVdirekt. The magazine portfolio consists of tv program magazines, women's magazines, numerous special interest magazines and various special publications.

Founded in 1877, HORNBACH is the only company in the DIY sector that can look back on a company history spanning five generations. At present, the independent, family-run company operates 148 large mega stores with garden centers in nine European countries and is satisfied MadeToPrint user.

The LEGO Group is a privately held, family-owned company with headquarters in Billund, Denmark, and main offices in Enfield, USA, London, UK, Shanghai, China, and Singapore. Founded in 1932 by Ole Kirk Kristiansen, and based on the iconic LEGO® brick, it is one of the world's leading manufacturers of play materials.

maidl-service is a German media service provider and an long-time axaio OEM and Sales partner. Its own solution isobella_media is a production ready workflow system, designed for PDF creation. The graphical workflow engine PowerSwitch (Enfocus) drives products like MadeToPrint Server (axaio), pdfToolbox Server (callas) and the built-in Colorserver. This enables automated processing of InDesign data on a powerful central system.  Have a look at the video.

Media Markt is Germany's and Europe's Number One consumer electronics retailer. Media Markt offers a huge variety of branded products at low prices, competent staff, excellent service, and a distinctive advertising presence. In Germany, the company currently has 260 markets. For the production of its promotional materials the company uses the solution axaio MadeToPrint.

Medienpartner International GmbH is a company of Hubert Media. Next to IT media, photography, advertising applications, video and the development of highly efficient workflows, their core competency is digital prepress. Every year, the company processes over 140,000 magazine pages - from yellow press to the premium segment. Magazine titles like BUNTE, ELLE and FOCUS magazine, are just a small selection.

Premedia AT is a system partner for customers in trade, heavy industry, banks and insurances who want to automate their print data processes. 25 years of experience in the optimization of processes in the production of communication make Premedia a leading service provider for renowned customers.

The Mondadori Group is one of the top publishing companies in Europe. It is Italy’s biggest book and magazine publisher and the third largest in the consumer magazine segment in France. Mondadori’s activities also include advertising, digital, radio, retailing and direct marketing. The Group is the absolute leader in Italy’s book market, operating through publishing houses including Edizioni Mondadori, Einaudi, Piemme, Sperling & Kupfer and Electa.

Premedia AT is a system partner for customers in trade, heavy industry, banks and insurances who want to automate their print data processes. 25 years of experience in the optimization of processes in the production of communication make Premedia a leading service provider for renowned customers.

Ringier is the largest internationally operating Swiss media company, producing more than 120 newspapers and magazines worldwide as well as running printing plants, several radio and TV stations and over 80 web and mobile platforms. Since 1996 Ringier is a convinced axaio MadeToPrint user. Thanks to MadeToPrint Ringier saves between 60 and 90 minutes of valuable working time per day.
Read the full report here.

For the production of its promotional material Saturn relies on the solution of MadeToPrint axaio. The electronics retailer Saturn offers a wide range of electrical appliances and consumer electronics at the best price as well as competent service and expert advice. Saturn is currently represented at 157 locations in Germany. For the production of its promotional material Saturn relies on the solution MadeToPrint from axaio.

Somedia is the leading media company in south-eastern Switzerland. The publishing house is family-owned and offers information, knowledge and entertainment through print, radio, TV and online to people in south-eastern Switzerland. As a competence center for communication, Somedia produces and publishes for companies, third-party publishers, associations and authorities in the field of print, video and web. In total Somedia has 930 employees.

“We use the software MadeToPrint for the production of magazines for our customers including PDF provision for everyone, printouts for image editors, editing cycles with comments,labels, etc ... - We are thrilled that our need for printing has significantly reduced. The complete workflow has become much more transparent, because with the PDF files we always have an overview of and access to the current status of the entire project”, Dr. Markus Schönmann (CEO storyboard GmbH)

“We use MadeToPrint for years and are very happy with it. Specifically, the output of our editorial system WoodWing Enterprise runs very reliably and efficiently using MadeToPrint Server”, says Patrick Stalder, Project & Application Manager at Tamedia. Tamedia is a Swiss media company based in Zurich. Tamedia's daily and weekly newspapers, magazines, online platforms, together with its printing facilities make it one of Switzerland's leading media enterprises. The company was established in 1893 and has been listed on the Swiss stock exchange since 2000.

TUI Germany GmbH is the German market leader in tourism. It is a subsidiary of TUI Group, the world's leading tourism group based in Hannover. Besides the core brand TUI and 1-2-FLY, Airtours and L'TUR or TUIfly belong to the German TUI Group. For their catalog production TUI Germany has been counting on MadeToPrint fro years: “MadeToPrint is the ideal complement for the delivery of files to our production system for print production. Our MadeToPrint jobs ensure high reliability and short processing times. Especially in the field of our catalog production we appreciate these benefits”, says Hendrik Bender, Consultant Media Technology.

WEKO is a traditional, family-run company for furnishings with currently 1,000 employees and is located in several German cities: Pfarrkirchen, Rosenheim , Linden and Eching near Munich. The Group includes two large furniture stores, two discounters and a 5000 sqm retailer specialized in kitchens.

“Thank you for MadeToPrint. - A great help for our production ... and everything runs smoothly. For the possibility to run layers separately, we even get tributes from the print shop! Thumbs up ...!", Thomas Schilling (Graphic Studio Mathias Weintz GmbH)

Support

Webinar - New features in MadeToTag

At the VIP Event 2017, René Treuber (Product Manager of axaio) talked about the new features in MadeToTag.

01:10 - Summary of new features
03:31 - Reducing tagging structure
06:42 - Footnote reference linking
08:13 - Table structure
12:15 - Notes on a new version for InDesign CC 2018
16:50 - Form field templates

Playlist



Webinar - MadeToTag and its new functionality

This video shows the new MadeToTag feature "form field optimization".

Olaf Drümmer, CEO at axaio software, explains in this webinar how MadeToTag makes editing documents and form fields more comfortable, faster and thus more efficient.



How to upload large files to support?

Background

When sending problems to support or asking questions about a specific functionality, it is always helpful if you supply as much information as possible:

  • Profiles or Process Plans when working with pdfToolbox or pdfaPilot
  • Example documents 'before' and 'after' to explain the problem or question
  • Screenshots explaining the specific problem

When such files are over 2MB it is more reliable and quicker to send them to us through FTP. This article describes how to do so.

 Instructions

  1. First of all, please give your documents a unique name. If you already have a case ID (a 5-digit number), please include this case ID in the name of the file(s) you are going to send to us.
  2. Use FTP software to connect to the following FTP server
    • Server: ftp.fourpees.com  
    • User name: supportftp
    • Password: support  
  3. Upload your file(s) to the root folder (the location you arrive in when you log-on to the above server).

This FTP server is configured in such a way that you will be able to upload files to it, but you will not be able to delete files from it. We will remove files from the folder as soon as we see they are there.


Do you have a complete price list in Euro / USD?

Yes, the latest price list is available via distributor Four Pees. To access the Reseller Guide, go to https://www.fourpees.com. Once you have registered as reseller, and your account has been approved, you will be granted access to the reseller guide containing full pricing information for all products in Euro and USD. With any questions regarding exact pricing for specific customers, bundles etc... please contact orders@fourpees.com.

MadeToTag - Tagged PDF in 7 steps

MadeToTag features an UI, which allows step-by-step guidance through tasks for creating accessible, tagged PDF files. This new concept offers a better overview of the necessary tasks and provides a higher level of control.

MadeToTag has been developed to prepare InDesign documents for export to well tagged and thus accessible PDF. The user interface of MadeToTag directly supports the necessary main steps:

  • Content reflects semantic structure.
  • Content order in exported PDF matches reading order.
  • Alternate text is provided for non-text elements (for example images).
  • Metadata is provided for the document (like the document title).

In addition, specific features are offered, for example to verify that text uses sufficient contrast.

Task 1: Define and review export tags

Export tags are associated with paragraph styles and represent semantic labels (also referred to as “tags”) used to indicate the type of the parts of a document’s content, like whether a piece of text is a paragraph or a title. In order for export tags to work well, paragraph styles have to be used consistently across the document. For paragraphs and headings, export tags have to be assigned by the user. For lists, tables and tables of contents, InDesign automatically creates the correct tags when exporting to PDF, but only if the respective features of InDesign are used.

Assign export tags to paragraph styles

With MadeToTag assigning the right export tags for paragraphs and headings is easy – just assign the right export tag to a text that is using the respective paragraph style:

  • Make sure you have enabled keyboard MadeToTag short cuts at the bottom of the MadeToTag panel.
  • Put the text cursor inside a paragraph for which you wish to assign an export tag.
  • Press Option-”1” for a heading level 1, Option-”2” for a heading level 2 etc. or Option-”7” for a paragraph.
  • In order to remove an export tag from a paragraph style, press Option-”0” (Option-“zero”).
  • If a paragraph style is used for decorative parts (artifacts) of the document’s content, use Option-”9” – but use this with care as all content inside paragraphs associated with the artifact export tag will not be an accessible part of the content structure in the exported PDF.

There is no need to set an export tag for lists or a table of contents generated by InDesign – just leave the export tag at “automatic”. For tables, the content in table cells is formatted as any other text content, for example as a regular paragraph or a list. Please avoid headings inside tables as this is usually not adequate. Instead, header cells in a table are configured through the table setup in InDesign.

Review export tags for paragraph styles

In order to make it easy to find out whether all text in an InDesign document is using the correct export tag, check the “Highlight export tags” check box to activate color highlighting for export tags:

  • Headings are highlighting by an orange color (darker orange for heading level 1, increasingly lighter for the heading levels below it).
  • Paragraphs are highlighted by a blue color.
  • Lists are highlighted by green.
  • Paragraphs representing artifacts are highlighted by a red color.

The color highlighting is only shown on screen and will not be visible in print output or exported PDF files.

Task 2: Structure content into articles

InDesign comes with a feature called “articles” – accessible through the “Article” panel – which makes it possible to organize the content of an InDesign document in a sequence of “articles”, each containing a sequence of frames defining the order of the document’s content, in the order it will usually be consumed by a reader.

Create articles

MadeToTag provides keyboard short cuts to make creation of articles faster.

  • Make sure you have enabled the MadeToTag short cuts at the bottom of the MadeToTag panel.
  • Make sure you have the “Articles” panel open while organizing your content into articles.
  • Select a frame that shall become the first content object in a new article, and press Command-“N”, enter a name for the article, and press OK – as you can immediately see in the “Articles” panel, this will create a new article.
  • Select a frame that shall be added to the current article as the next part of that article’s content and press Command-“A” – as you can immediately see in the “Articles” panel, this will add the currently selected frame to the current article.

Important to know:

  • Once a frame from a text chain is associated with an article, the whole text chain is associated with the article, including all anchored frames in it.
  • Frames on master pages cannot be associated with articles; in order to associate frames on a master page with an article, they first have to be turned into regular frames.

Ensure all content is ordered in articles

MadeToTag offers various possibilities to temporarily hide or show frames, depending on whether they are associated with the current article or any article or not. For example the short cut Command-Shift-“X” hides all frames already associated with the current article, to make it easier to identify frames that still have to be associated with that article. The available possibilities can be found in the fly out menu of the MadeToTag panel.

Review content order and semantic structure

In order to check and review the content order and semantic structure of an article, use the “Show preview” feature (shortcut: Command-Shift-“V”). The MadeToTag preview feature will display a new window containing a stylized structural view of the content of the current article. For creating an overview of the whole document, including all its articles, use “Preview for all articles” (shortcut: Command-Shift-“B”).

Task 3: Alternate Text

In order to make the content of a PDF file to users with certain disabilities, loss of vision, low vision or learning disabilities, it is essential to provide a text equivalent for non-text content like images.

Locate frames requiring alternate text

There are two ways to locate frames requiring alternate text:

  • Use the “Go to next frame without alternate text” button in the MadeToTag panel – the next image frame that does not yet have alternate text will be centered on screen and be selected; just enter the alternate text in the text field in the MadeToTag panel and click “Apply”.
  • Use the “Show overview” button in the MadeToTag panel to display a list of all image frames in the document, optionally displaying only images for which alternate text still has to be provided; just go to the text field to the right of the respective image and enter the alternate text.

Review alternate text

In order to review the alternate text in the context of the surrounding content, simply use the article preview feature, by pressing Command-Shift-“V” for a structural preview of the current article, or Command-Shift-“B” for a structural preview of all articles.

Task 4: Review Document Metadata

The MadeToTag panel provides a view of the most important metadata fields (for a dialog offering access to all metadata fields, use InDesign’s “File Info” feature). In order to make an exported tagged PDF accessible it is important to at least provide a meaningful document title. Further fields can be filled out as suitable.

Task 5: Language

In order to enable proper speech synthesis for text-to-speech – e.g. when accessing PDF documents with a screen reader program, or when converting PDF content to an audio file or audio stream – it is important that all text in the PDF document is marked with the correct language. In InDesign this can be controlled through a language setting in the paragraph and character styles. Correct language settings also have the advantage to enable suitable hyphenation and spell checking.

Review language settings in the document

In order to make it easy to find out whether all text in an InDesign document is using the correct language check the “Highlight language” check box to activate color highlighting for the languages used in the document:

  • The prevalent “Primary language” is highlighted by a pastel red color.
  • The second and third languages are highlighted using pastel green and pastel blue.
  • Any further languages are combined into one group of “Other languages”, highlighted in pastel pink.

The color highlighting is only shown on screen and will not be visible in print output or exported PDF files.

Locating languages in the document

When an unwanted language needs to be located, the navigation buttons under each language popup menu can be used to go to the first, previous, next or last occurrence of that language in the InDesign document.

Adjusting languages in the document

When text is selected there are the following methods to adjust the language in a given text to the primary, second or third language (as reflected in the MadeToTag panel):

  • Change the language for the paragraph style associated with the currently selected text, by using the respective menu items – or keyboard shortcuts – under the “Export tags | Language” fly out menu in the MadeToTag panel.
  • Change the language for the character style associated with the currently selected text, by using the respective menu items – or keyboard shortcuts – under the “Export tags | Language” fly out menu in the MadeToTag panel.
  • Change the language for the currently selected text by using the respective menu items – or keyboard shortcuts – under the “Export tags | Language” fly out menu in the MadeToTag panel.

In order to set the language for selected text to languages other than the primary, second or third language, use the “Set language for current text” pop-up menu in the MadeToTag panel to set the language as local formatting. Furthermore, all the language options built into InDesign for setting the language of text and paragraph or character styles of course remain available.

Task 6: Table structure

MadeToTag makes it possible to tag tables for advanced navigation support. The main purpose of this function is to differentiate table headers from regular table cells (often referred to as data cells).

The “Status” area provides information about the number of tables in articles, and in frames anchored in text frames belonging to an article. It also shows the number of tables that are not associated with an article. Users can use the arrow keys in the navigation area to navigate between available tables and edit every table in order. The configuration area can be used to define how table headers are configured. This can be done in three different ways:

1. Use InDesign column header

This involves using the headers as defined in InDesign when creating the table. This is limited to column headers, row headers are not supported in this mode.

2. Tagging with Quick Headers

Quick Headers are expressed as the number of row headers and the number of column header. The values can simply be entered in the corresponding fields.

3. Smart Headers

It is also possible to specify which cells should be tagged as header cells using the “Activate Smart Headers editing mode” button. The cursor can be used to select table cells. These are then highlighted in green. The selected table cells can then be associated with other cells in the table to establish a parent child relationship, where each parent cell serves as a header cell for the associated child or children. These relationships can be nested - a cell can serve as a header cell for some other header cell, which serves as the header for some data cells. For this to function, the geometric position of the cells in the table grid is not relevant. Thus the Smart Header function can be used to set up even complex, possibly nested relationships between header cells and data cells.

The basic sequence of necessary steps is:

  • Select a cell in a table (make sure that “Smart Headers editing mode” is activated).
  • The cell will be highlighted in green with a dotted border around it.
  • Link a cell as a child cell to it by Command-clicking on that cell.
  • The now linked child cell will be filled with a blue colour.
  • When selecting a cell to become a header cell, or when Command-clicking to link a cell as a child cell, it is also possible to do a click-drag or Command-click-drag, to select several cells to become header cells, or to link several cells a child cells.
  • The linking of child cells to header cells can be nested, it is thus possible to make a cell the header cell of some other header cell, which in turn is the header for a date cell.
  • In order for Smart Header to function the position of cells in a table grid is irrelevant; nevertheless tables still need to be constructed in a fashion that can be understood and makes sense.
  • Starting from a selected cell it is also possible to link some other cell as a parent - just hold down the Shift key while doing Command-click. When the Shift key is pressed, Command-click-drag is not supported - only one parent cell at a time can be linked to one or more selected cells.

The color highlighting is only shown on screen and will not be visible in print output or exported PDF files.

Task 7: Create tagged PDF file

While it is possible to export to a tagged PDF using InDesign’s built-in features, the MadeToTag panel provides its own tagged PDF export mechanism. The MadeToTag tagged PDF export carries out several extra steps not otherwise available in InDesign. Among other things it fixes a number of bugs in the InDesign tagged PDF export, and optimizes the exported tagged PDF, for example by removing empty paragraphs from the tagged content structure, marking all objects that are not part of the tagged content as artifacts, setting the default language of the exported tagged PDF, and so forth. In the MadeToTag panel there are only the following options that can be configured:

  • Define the range of pages to be exported.
  • Export document as “Spreads” (versus “Individual pages“).
  • Define image data handling (target resolution, compression).
  • Display exported tagged PDF right after the export.

After exporting the PDF it is recommended to review the tagging structure in the exported PDF with the free callas pdfGoHTML plug-in (requires Acrobat 9, X or XI for Mac or Windows), a joint development by axaio software and callas software, and available for download from www.callassoftware.com.


System requirements

  • Supports Adobe InDesign CS5.5, CS6, CC, CC2014 and CC2015
  • For MS Windows XP Pro/Vista/7/8/10 and Mac OS X
  • The product is available in English and German
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