pdfaPilot pdfaPilot

pdfaPilot is the solution for conversion of PDF or native documents and emails into robust, searchable PDF or PDF/A files for long-term archiving. It uses the same rock-solid PDF/A technology as used in Adobe Acrobat and is available for desktop use, through watched folders or ready for integration into existing systems through a command line interface or software development kit.

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Product information

Close integration

pdfaPilot SDK is a software development kit that allows for integration of the pdfaPilot functionality in the closest possible way inside your own application. Because pdfaPilot SDK doesn’t rely on command-line or hot folder integration, it provides seamless development integration with the highest level of control for the parent application.

Supported environments

pdfaPilot SDK provides a native C library that provides easy integration in C code or – through included header files – in C++ projects. Additional wrappers cater for .NET or Java environments. pdfaPilot SDK is available for Mac OS X, Windows, Linux, Sun Solaris and IBM AIX making it an extremely flexible way to integrate the pdfaPilot functionality.

Jumpstarting your development

pdfaPilot SDK comes with developer documentation but also with a number of extensive samples to show off the broad feature set of the SDK and to get you started in your development project. These samples are of course not production code, but they provide a jump-start for your developers that will facilitate quick integration of the SDK.

Great ROI with proven quality and reliability

Building on pdfaPilot SDK gives you immediate access to all of the PDF/A capabilities of pdfaPilot, embedded in your application. callas software keeps close tabs on existing and emerging PDF/A developments and makes sure your applications remain up-to-date. This allows you to concentrate on your own strengths while using a reliably, easily customizable library to take care of your PDF/A requirements.

The speed, quality and reliability of the pdfaPilot engine are undisputed; more than 60 OEM customers use the SDK worldwide; amongst those many well-known names such as Adobe, Foxit, Mitsubishi, Quark, Xerox. The list is a testament to the quality of pdfaPilot SDK and to the professional way in which callas software supports its customers.

pdfaPilot SDK versus pdfaPilot CLI

Because callas provides two integration solutions for the pdfaPilot engine - pdfaPilot CLI and pdfaPilot SDK – the question comes up which of the two would be the ideal for your workflow. In general the differences between the two solutions are minimal and in the end much will depend on your integration resources and your familiarity with command-line or library integration. Some of the important differences are:

  • pdfaPilot SDK provides a complete set of callback functions to let you control PDF processing as it takes place. This provides a closer integration than possible with pdfaPilot CLI which relies on return codes and information through stdout and XML reports.
  • Both solutions fully support parallel processing: pdfaPilot CLI through parallel processes (organized by the operating system) and pdfaPilot SDK through parallel threads (through the use of a special extension package bundled with every library).
  • Variables to customize quality control and PDF fixing are supported by pdfaPilot CLI and pdfaPilot SDK alike. Additionally pdfaPilot SDK has possibilities to manipulate preflight profiles (allowing to duplicate, merge or modify preflight profiles in code).
  • If your application already integrates with the Adobe PDF Library, pdfaPilot SDK offers the additional benefit of allowing you to open PDF documents with the Adobe PDF Library and then manipulating them with pdfaPilot SDK. This sort of cooperation is not possible with pdfaPilot CLI.

pdfaPilot for OEM customers

pdfaPilot is used by many OEM customers worldwide integrated into their own products, mainly for document and email archiving based on the PDF/A standard, and for analysis, processing and conversion of office and print PDFs. Our OEM customers’ products are used in government agencies, finance or in the industry for archiving, document management, email management, product live cycle management and much more. For more information, click here.

Pricing

If you are interested in pdfaPilot SDK, let us know and we'll make you a quote.

PDF Association brochures

If you want to download the PDF Association brochures, please click here:

System requirements

  • Mac (Intel): macOS, version 10.7 or newer, 64-bit-compliant
  • Windows:
    • Windows 7 or newer
    • Windows Server 2008 R2 or newer
  • Linux: The minimum required Linux OS versions are shown below (Linux OS versions with a higher number are always supported as well):
    • Debian 7 (and derivates like Ubuntu 12.x )
    • RedHat RHEL6 (and derivates like CentOS6)
    • SuSE SLES11 (and derivates like OpenSuSE11)
    • Note: other Linux distributions are also supported if the version of the glibc is at least v2.10
  • Solaris (Sparc and Intel): Solaris 10 (v5.10) or newer
  • AIX (PPC): AIX 5.3 (oslevel 5300-07) or newer
Recommended are at least 2 GB of free storage.

Benefits

Closest possible integration in your environment

  • Real SDK (software development kit) – integration using libraries
  • Control processing as it takes place through a complete set of callback functions
  • Parallel processing through multi-threaded library
  • Duplicate, merge and modify preflight profiles in code
  • Combine usage of Adobe PDF Library and pdfaPilot SDK
  • Native C library
  • Support for C++ environments through headers, .NET and Java through custom wrappers
  • Available on Mac OS X, Windows, Linux, Sun Solaris and IBM AIX

Quick development

  • Easy-to-use SDK with full documentation
  • Extensive samples to showcase broad pdfaPilot SDK feature set

Great ROI with proven quality and reliability

  • Immediate access to all quality control and PDF manipulation possibilities in pdfaPilot, embedded in your application
  • Don’t worry about supporting evolving and emerging PDF standards; pdfaPilot provides regular updates
  • Built on the Adobe PDF Library and Adobe technology to provide conversion from and to PostScript / EPS, transparency flattening and more
  • Used by a multitude of OEM customers such as Adobe, Foxit, Mitsubishi, Quark, Xerox

Key features

Close integration

  • C library for easy integration in C project or C++ headers (through custom headers)
  • Easy support for .Net and Java projects through custom wrappers
  • Full set of callback functions to take close control of processing
  • Parallel processing through multi-threaded library
  • Perform preflight by running any pdfaPilot profile or process plan
  • Generate an unlimited amount of preflight reports from a single preflight
  • Duplicate, merge and modify preflight profiles in code
  • Combine usage of Adobe PDF Library and pdfaPilot SDK
  • Available on Mac OS X, Windows, Linux, Sun Solaris and IBM AIX

The best and most complete PDF quality control on the planet

  • Checks PDFs for compliance to the PDF/A-1, PDF/A-2 and PDF/A-3 standard (ISO 19005-1, 19005-2 and 19005-3)
  • Converts PDF files to PDF/A-1 and implements all necessary corrections
  • Converts emails into PDF/A
  • Converts PDF files to EPUB and HTML
  • Supports all PDF/A conformance levels (from PDF/A-1b to PDF/A-3u)
  • Improves PDFs to facilitate the creation of PDF/UA files
  • Reporting of problems through different types of predefined PDF reports
  • Customizable PDF reports based on HTML templates for maximum adjustment to your brand and users (including easy adaptation of colors, layout, icons and logos and textual content)
  • Integrated fixes allows quickest handling of PDF documents
  • Secured fixing by using PDF comparison technology; easily identify when a fix causes visual differences
  • Build process plans: customizable lists of fixes that can be executed on PDF documents conditionally
  • Guaranteed conversion to PDF/A by re-distilling (generating PostScript and distilling back into PDF) or by rasterizing each page with problems

Customize quality control and fixing

  • Insert variables into checks or fixes
  • Modify values for variables in each job
  • Decide on the fly whether checks or fixes need to be run for a specific document

Release notes

10.1.487 14 December 2018

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

Fixes

  • Based on pdfToolbox 10.1.484 + pdfToolbox 10.1.482
  • Improved PTB_PRCEngineImportAcroRepos and PTB_PRCEngineImportAcroReposFromUser2 [CA1027175]
  • Improved performance on Variable evaluation [FP51750]
  • Problem solved where PDF reports displayed wrong characters (special characters such as umlauts) [FP51757, CA1027738]
  • Problem solved where dirty PDF files were not saved before corrections were applied when identical to the input file [CA1027752]

10.0.471 31 August 2018

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features + Fixes

Fixes

  • Problems solved where the URL was not compared in PTB_OIAdd [CA1027023]
  • Problems solved where same Variables listed multiple times

10.0.469 6 July 2018

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features + Fixes

    • Based on pdfToolbox 10.0.469 (new Features and Fixes)

10.0.466 31 May 2018

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features + Fixes

    • Based on pdfToolbox 10.0.463 and pdfaPilot 8.0.290 (new Features and Fixes)
    • Based on pdfToolbox 10.0.465 (new Features and Fixes)

9.4.447 24 January 2018

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfaPilot 7.2.277 and pdfToolbox 9.4.447 (new features and fixes)
  • PTB_SaveAsPDF7: extended logfile parameter for HTML to PDF

Fixes

  • Problems solved where implicit email conversion failed [CA1026835]
  • Problems solved where conversion failed when profile with HTML template runs twice
  • Problems solved where conversion failed when the current working directory contains unicode characters (ThreadSafe) [CA1026828]
  • Problems solved where temporary items not created or cleaned up correctly [caused by 9.4.443]

9.4.445 22 November 2017

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.4.445 and pdfaPilot 7.2.276 (new features and fixes)

Fixes

  • Problems solved where interprocess shared memory file was not removed properly (ThreadSafe) [CA1026700]
  • Problems solved where PTB_OIAdd crashed and created unnecessary files [CA1026715, CA1026732]

9.4.443 7 November 2017

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.4.442 (new features and fixes)

Fixes

  • Problem solved where export of profiles with HTML template resources failed [CA1026582]
  • Problem solved where JavaScript variables were not evaluated correctly by using process plans [CA1026584]
  • Problem solved where ICC profile was missing when exporting OutputIntent [CA1026578]
  • Problem solved where the creation of the temporary working directory failed [CA1026578]
  • Problem solved where PTB_PRCEConditionLogic for a Rule was always AND [CA1026660]
  • Problem solved where syntax problems were not reported (hit callback) [CA1023718]

9.3.434 24 August 2017

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.3.432, pdfToolbox 9.3.434 and pdfapilot 7.1.271 (new features and fixes)
  • Added PTB_PRCEngineMetaProfilesEnumSequenceSteps into the C-API [CA1026301]
  • Added addPath into the Java-API [CA1026414]

Fixes

  • Improved stability and performance (ThreadSafe extension) [CA1026447]
  • Problem solved where the SDK does not work on Chinese operating systems [CA1026411 CA1026039]
  • Problem solved where input file will be overwritten by using process plans [CA1026268]

9.2.425 30 May 2017

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.2.425 (new features and fixes)

Fixes

  • Improved stability and performance (ThreadSafe extension)

9.2.424 13 April 2017

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.1.413 and pdfToolbox 9.2.423 + 9.2.424 (new features and fixes)
  • Most recent version of Adobe PDF Library integrated (v15.0.4PlusP2a) for Windows, MacOS and Linux

Fixes

  • Based on pdfToolbox 9.1.413 and pdfToolbox 9.2.423 + 9.2.424 (new features and fixes)
  • Fixed memory leak in ThreadSafe extension where objects cannot be released in a case of an error
  • Problem solved where the Java wrapper does not work on Mac 10.11 with activated System Integrity Protection [CA1025662]
  • Improved stability and performance (ThreadSafe extension)
  • Fixed the custom profile parameter for PTB_ConvertPDFA [CA1025869]

9.1.411 15 November 2016

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.1.410 and pdfToolbox 9.1.411 (new features and fixes)
  • Most recent version of Adobe PDF Library integrated (v15.0.1PlusP1e) for Windows, MacOS and Linux

Fixes

  • Based on pdfToolbox 9.1.410 and pdfToolbox 9.1.411 (new features and fixes)

9.0.399 24 August 2016

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 9.0.392 and pdfToolbox 9.0.397 (new features and fixes)
  • Added ability to extend/skip Normalizer default directories (PostScript to PDF) [CA1025150]

Fixes

  • Improved stability (ThreadSafe extension) [CA1024919; CA1025126; CA1025130]
  • Problem solved where fixups are no printed correctly on language change [CA1025119]

8.3.375 2 May 2016

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 8.3.375 (new features and fixes)

Fixes

  • Problem solved where the Java wrapper does not work on Mac 10.11 with activated System Integrity Protection [CA1024834]

8.3.373 29 March 2016

Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  •  Based on pdfToolbox 8.3.371 (new features and fixes)
  • Added ability to set maximum pages after this limit only pages with problems/hits will be stored
  • Added ability to hide checks with severity for the report creation

Fixes

  •  Improved performance [CA1024560,CA1024430]
  • Improved memory usage for the Java wrapper [CA1024430]

Adobe PDF Library

  •  Updated to version 10.1.0PlusP4q for all supported operating systems

8.2.362 15 January 2016

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Fixes

  • Problem solved where the email conversion failed if no template (default) is specified

8.2.361 16 December 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 8.2.361 (new features and fixes)

Fixes

  • Improved Acrobat DC support (Acrobat DC Continuous and Classic are now supported) [CA1024424]
  • Problem solved where PTB_LibSetPath returns PTB_eerrUnknown if called before PTB_LibInit [CA1024414]
  • Problem solved where a process plan caused an abort in PTB_PreflightRelease [CA1024355]
  • Problem solved in PTB_SplitPDF where input file has no extension (.pdf will be forced now) [CA1024359]
  • Problem solved in the ThreadSafe extension to handle unicode strings [CA1024375]
  • Problem solved in IPL_GetErrorStringFromErrorCode where empty string are returned [CA1024367]
  • Problem solved where copying profile data with meta data caused a crash

Adobe PDF Library

  • Updated to version 10.1.0PlusP4n for all supported operating systems

8.1.356 9 November 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Fixes

  • Problem solved where input file will be overwritten by using process plans [CA1024339]
  •  Problem solved where the result after increase line width was not expected [CA1024209]
  • Problem solved where increase line width with custom check was not functional [FP29816]

8.1.355 29 October 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Fixes

  • Improved PDF/UA-1 validation
  • Improved structured HTML export for tagged PDF
  • Improved error code for the PDF reports where the input file was encrypted [CA1024272]
  • Problem solved where a relative path for the reports fails [CA1024185, CA1024206]
  • Problem solved where multichannel TIFF files cannot be opened [CA1024316]
  • Problem solved where collection with HTML template fails [CA1024017]

8.1.354 19 October 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 8.1.354 and pdfapilot 6.0.245 (new features and fixes)
  • Added ability to convert non-PDF attachements to PDF for the email conversion [CA1022965]
  • Added .NET 2 wrapper for backward compatibilty on Windows [CA1024233]

Fixes

  • Problem solved where the result of email conversion was not expected [CA1024244, CA1024204, CA1024203, CA1023987, CA1024009]
  • Problem solved in PTB_PRCEngineImportAcroReposFromUser2 with Acrobat DC [CA1024173]

Adobe PDF Library

  • Updated to version 10.1.0PlusP4j for all supported operating systems

8.0.338 10 August 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Fixes

  • Problem solved where email conversion was broken (no header fields and xmp metadata) [CA1024026]
  • Problem solved where office conversion fails with special locale [CA1024052]

8.0.334 7 August 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 8.0.332 and pdfToolbox 8.0.333 (new features and fixes)
  • Moved to VS2013 and .NET 4 on Windows

Fixes

  • Improved possibility to obtain information during ZUGFeRD failures that prevent the conversion (e.g. XML schema errors) [CA1023968]
  • Problem solved where password protected archives coud not be processed [CA1023988]

7.6.319 27 May 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Fixes

  • Problem solved where OutputIntent handling and API was broken [CA1019444]
  • Problem solved where SoftMask without Resource Dict was not properly handled [CA1023878]

7.6.318 6 May 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features

  • Based on pdfToolbox 7.6.317 (new features and fixes)

Fixes

  • Problem solved where string values could not be converted corretly in the thread-safe SDK [CA1023815]
  • Problem solved where property 'PDFVT::NumberOfTimesXObjReferenced' lead to crash [CA1023748]
  • Problem solved in PTB_SaveEmailAsPDF where 'noconvert' generated reduntant entries for overview and bookmarks [CA1023836]

7.6.315 19 March 2015

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features + Fixes

  • Based on pdfToolbox 7.6.314 and pdfapilot 5.5.230 (new features and fixes)

Adobe PDF Library

  • Updated to version 10.1.0PlusP3n for all supported operating systems

7.5.303 10 October 2014

  • Update of pdfEngine SDK is free of charge for owners of a Software Maintenance Agreement (SMA) for pdfEngine SDK, pdfToolbox SDK or pdfaPilot SDK

Features +  Fixes

  • Based on pdfToolbox 7.5.303 and pdfaPilot 5.2.221 (new features and fixes)

Adobe PDF Library

  • Version 10.1.0PlusP3c for all supported operating systems

Testimonials

Empowered by callas to keep documents available now and forever …

Fabrizio Toninelli, Administrator PA DIGITALE
Fabrizio Toninelli, Administrator PA DIGITALE

PA Digitale SpA is a leading software solutions provider on the Italian Public Administration market. It specifically targets the document and data management sector.

PA Digitale offers an integrated management information system, called URBI Smart that covers all functional areas of management and provides to Directors/Executives a support tool for real time management. Thanks to the availability of static and dynamic data reports it also offers a complete framework for integration with other data sources that is always up to date.

URBI Smart is completely web based, available in the Cloud, accessible from any PC and mobile device, 24 hours a day, seven days a week.

The PA Digitale software solutions also offer advanced electronic document management, from creation and classification to archiving and digital preservation. These functionalities are available in an integrated Web Portal for a more efficient Public Administration, “closer” to citizens.

With its new WebTec solution, PA Digitale is now not only entering the private market, but also introducing one of the first digital preservation solutions formally approved by the Italian government. callas pdfaPilot enabled PA Digitale to make a big leap forward in terms of management and digital preservation of electronic documents.

“Without a digital preservation service there is no dematerialization of paper workflows. Digital preservation is a key factor for the sustainability of the dematerialization process, to ensure that information and documents are stored in a way that guarantees integrity, authenticity, accessibility and readability.”
May 2014, Agenzia per l’Italia Digitale - www.agid.gov.it

Electronic documents or cultural heritage?

An electronic document, like any document processed by a Public Administration (PA), must be classified, sorted and sent to an archive. Moreover, any Public Administration document is considered a cultural heritage and, for this reason, must be preserved according to government laws.

Public Administrations as well as private companies are obliged to manage the digital preservation of documents in various areas, where law requirements are in effect or imminent. Such documents are for example: electronic invoices, daily PA register protocols, administrative records, contracts, and any kind of document including a digital signature. They are all electronic documents and for this reason subject to digital preservation.

Within the private sector especially for financial accounting documents requirements exist enforcing digital preservation by Italian law. Digital preservation has to deal with the protection of legal validity, authenticity, integrity, reliability, availability and immutability of electronic documents.

Always valid, future-proof PDF/A documents

PA Digitale’s preservation software solution is developed with the latest innovative technology, including callas pdfaPilot libraries for PDF/A document management. callas pdfaPilot allowed PA Digitale to design a software able to convert any document (generated from any management software on the market) to always-valid future-proof PDF/A documents, ready for the digital preservation process.

“The particular methodologies and technologies used to design and realize our systems also allow us to perform maintenance activities, software updates, etc… without any service interruptions. These features, combined with the web based access mode optimized for mobile devices, allow us to ensure access to the system in any place at any time.”
Explains Fabrizio Toninelli, Administrator at PA Digitale.

This was achieved by replacing the analog model with the digital one and by changing the management processes with the digital preservation objective in mind. Thanks to the callas software solution PA Digitale drives its customers in the right direction.

Mercedes-Benz Schweiz AG in the driving seat with pdfaPilot from callas software

Fabrizio Tuena
Fabrizio Tuena, IT - Business Consultancy & Service Management at Mercedes-Benz Schweiz AG

Mercedes-Benz Schweiz AG wanted to achieve greater transparency, uniformity, security, and compliance in its document storage. With its decision to use consistent electronic long-term archiving in PDF/A, the company is very much following the current trend. Mercedes-Benz Schweiz AG was looking for a flexible, powerful, and stable solution. Today, pdfaPilot from callas software, provider of powerful PDF technologies for publishing, print production, and document archiving, is used for the fully automatic conversion to PDF/A of the 30,000 or so order-related documents that arise each year. Mercedes-Benz Schweiz AG will therefore be able to give up its physical archive and benefit from the advantages of long-term, uniform, digital storage.

Mercedes-Benz Schweiz AG is a subsidiary of Stuttgart-based Daimler AG. As a sales and marketing company with around 400 employees, the company is involved with the registered brands for passenger cars Daimler’s Mercedes-Benz and ‘smart’ and the Mercedes-Benz and FUSO brands for commercial vehicles. For the many documents produced during order processing for vehicle fleet business with suppliers and dealers the company used a document management system in conjunction with its system for order processing, but this did not include an archiving function that enabled documents to be stored electronically in compliance with legal regulations. Instead, the scanned documents were saved in image format and the original documents archived on paper. This resulted in duplicate data retention and a large amount of space required for the physical archive.

In October 2011, when Mercedes-Benz Schweiz AG decided to replace the order processing software, one requirement was that the documents should only be archived electronically. It was clear that the company should use PDF/A, the most suitable format for long-term archiving, in order to meet legal requirements. The search began for a suitable product to put this into practice. “We wanted to offer users the most flexible solution possible. We also needed the conversion to PDF/A happen in the background within the application. We were therefore looking for a stable solution to convert image formats and MS Office documents to PDF/A,” explains Fabrizio Tuena, IT - Business Consultancy & Service Management at Mercedes-Benz Schweiz AG.

The analysis of the market resulted in comprehensive tests on three products that made the shortlist – one of which was pdfaPilot from callas. “We were particularly looking for reliable, compliant conversion to PDF/A format and good performance,” says Fabrizio Tuena. “And of the three tools we tested, pdfaPilot turned out to be the most reliable.” The company chose the pdfaPilot Software Development Kit, the programming library that can be integrated easily and flexibly. During subsequent implementation, various questions relating to installation in a multithreading environment were quickly clarified. Tuena states: “The collaboration with callas was competent and very fast, from sales consulting and implementation right through to support for the ongoing project.”

PDF/A conversion fully automatic and flexible

Document-intensive processes are common at Mercedes-Benz Schweiz AG: The company uses them to commission its suppliers to alter vehicles to meet customer requirements – e.g. including interior fittings for commercial purposes or labeling them accordingly. Dealers then take on final tasks such as handover including registration of the vehicle with the authorities. All order-related documents such as the contract, orders for bodies, delivery documents etc. are scanned and uploaded to the new order processing software. There, pdfaPilot converts all documents to PDF/A, thus making them ready for long-term archiving.

The documents are then given a digital signature to meet the legal requirements regarding proof of immutability. Finally, the documents are archived in a document management system from OpenText.

Summary

The project has been concluded in February 2013, and Mercedes-Benz Schweiz AG is very satisfied with the results. “Because conversion is fully automatic, no manual intervention is required. In addition, pdfaPilot is a flexible solution that permits a wide variety of scan formats,” concludes Fabrizio Tuena.
Entry-level PDF/A support, standalone, inside Acrobat or fully automated as Server version

For businesses and government agencies, archives and libraries, that store and long-term maintain documents, callas pdfaPilot is the professional desktop tool to validate and/or create PDF/A-files. It turns all kinds of PDFs into ISO 19005-1 conform PDF/A documents:

  • PDFs created in Office applications
  • interactive forms
  • invoices
  • construction drawings
  • technical documentation
  • presentations
  • newspapers
  • books

With pdfaPilot it is a snap to check whether your documents comply with the PDF/A standard. And if they don’t, callas pdfaPilot contains a wealth of tools to bring them in line. Working as a plug-in inside Adobe Acrobat or as a fast standalone application, callas pdfaPilot offers the broadest PDF/A support on the market in the easiest package. callas pdfaPilot works on single documents or – using its batch functionality – on complete folders at a time.

To process higher volumes of files or to free up operators by hands-off automation, callas pdfaPilot Server provides just that. The hot folder interface lets you setup different watched folders that automatically pick up files and process them. The engine inside callas pdfaPilot is fully multiprocessor aware so it takes advantage of all of the speed available in your server. Additionally callas pdfaPilot Server has load distribution capabilities to enhance performance by using multiple servers. Both the Desktop and Server version run on Mac and Windows. A command-line interface and a full developer SDK are available when closer integration or more fine-grained control is of the essence. With their additional availability on many Unix flavors, the CLI and SDK allow painless integration in a wide range of operating environments. Other supported platforms are Sun Solaris and IBM AIX.

Rosendahls: front-runner for PDF/A compliancy in Denmark

Jens Bjerre Kirkegaard
Jens Bjerre Kirkegaard, Document Accessibility Specialist

The Rosendahls group is a company with a rich tradition and roots going back to 1902. Located in Copenhagen, Odense and Esbjerg, it has offered a comprehensive range of services in the areas of communication, publishing, warehousing and distribution for more than a century. Rosendahls is on top of new developments and continues to be a technology front-runner to support its customers. As many of those customers traditionally come from public administration organizations, Denmark’s embracing of the ISO PDF/A standard had a direct impact on Rosendahls.

PDF/A, the ISO standard for PDF files to be stored in long-term archives, has been steadily increasing in importance, especially for use by governments and public administrations. In April 2011, the Danish Ministry for Economics, Innovation, and Education decided to require accessible PDF/A documents as the compulsory format for all public sector documents. As a full-service provider, it was important for Rosendahls to be able to convert existing documents to PDF/A and check compliancy with the ISO standard when needed.

Well prepared with callas pdfaPilot

The standardisation by the Danish government on PDF/A didn’t take Rosendahls by surprise. While HTML was still the required format for agencies, Rosendahls already saw the European trend towards PDF/A. It started looking for a solution to support this upcoming standard early; the corresponding market research culminated in a visit to the 4th international PDF/A conference in Rome in the fall of 2010. The conference provided a wealth of information and access to experts from the different technology vendors with PDF/A technology.

“This is when we decided to use pdfaPilot by callas software”, Jens Bjerre Kirkegaard, Document Accessibility Specialist at Rosendahls, recalls. “Our requirements for creating valid PDF/A files were best met by pdfaPilot, which also offered convincing reliability and an easy-to-use intuitive operation”. Rosendahls faced additional challenges because it had to be able to provide accessible PDF/A files, which requires support for the technically ‘more challenging’ parts of the PDF/A standard known as PDF/A-1a, but pdfaPilot easily meets those challenges. “On top of that,” continues Jens Bjerre, “callas pdfaPilot offers a range of additional features such as splitting PDF documents or creating hand-outs for example and those come in very handy in our daily use”.

callas pdfaPilot is ideal for the demanding workflow at Rosendahls because it supports direct conversion to PDF/A from a wide range of formats such as Microsoft Office, Open Office, Postscript and a variety of image files. It is built using the same technology licensed by Adobe for Adobe Acrobat and provides seamless scaling for large-volume environments. The fact that so much of the work can be automated gives Rosendahls additional time for the manual steps required for accessible conversion.

Accessibility equals workflow-heavy

For the media services provider who often receives individual documents from many different sources – which creates very different requirements opposed to high volumes that always have the same structure – the ability to automatically convert to and validate PDF/A is particularly important. “We convert either to PDF/A-1a or PDF/A-2a“, Kirkegaard explains, “We usually have to process Word, InDesign, or PDF documents, and callas pdfaPilot automatically resolves many stumbling blocks for us. E.g. it checks for and removes unnecessary metadata, marks or corrects incorrect color spaces or embeds fonts retroactively”.

The fact that the pdfaPilot can ‘repair’ problematic documents or – if this is impossible – recreates them completely from scratch, saves Rosendahls a lot of time and work. But there is still a lot to do for the accessibility specialist Jens Bjerre Kirkegaard: “Provisioning of accessible documents is a demanding and often finicky task which requires a lot of know-how and a few manual steps”, he explains. It is impossible to setup a completely automated workflow, especially when receiving diverse and often-problematic native document formats. But here as well pdfaPilot comes to the rescue by providing manual editing of metadata, colors, images and many other PDF properties.

Meeting challenges in a changing environment – support included

For challenges surrounding PDF/A and accessible documents Jens Kirkegaard benefits from the fast and competent support of the callas distribution partner Actino Software. “Media service providers such as Rosendahls are often confronted with the fact that customers want their heterogeneous documents provided as PDF/A files but they have no idea how complex the required work really is”, Actino director Michael Karbe explains.

Since the installation of the first version, Actino has been supporting their customer Rosendahls reliably and has worked closely with callas software to resolve any questions or problems that arose during the project. callas software integrated all improvements into further development of pdfaPilot. “The continued development of the PDF/A standard also requires adjustments to the PDF/A toolsets”, Dietrich von Seggern, Business Development Manager at callas software explains. “We are highly dedicated to this area and thanks to constant updates to pdfaPilot, we can ensure comprehensive implementation of all requirements and therefore provide optimal conformity.“

Today: Accessible PDF/A documents with pdaPilot 3.0 and axaio MadeToTag

Rosendahls recently migrated to the latest version of pdfaPilot: version 3.0. This version allows embedding documents inside a PDF/A file and implements support for the PDF/A-3 standard. This allows Rosendahls to embed all documents belonging to a certain project or file inside their accessible PDF/A documents. And whenever they want to take advantage of PDF/A-3, the solution is ready for them.

Accessibility and creating accessible PDF files is a topic that really drives callas software and its sister company axaio software. The InDesign plug-in MadeToTag was created by axaio software to simplify and speed-up preparation of Adobe InDesign documents before they are converted into accessible PDF/A files.

Jens Kirkegaard explains its importance: “Accessible PDF files require a clear structure and this is accomplished by adding tags to the PDF. These tags provide additional information about the structure and order of text, provide alternative text to clarify what embedded graphics represent and can discriminate between real content and design elements. These tags are essential for good accessible documents.”

Using axaio MadeToTag, which is now in public beta, it becomes much easier to quickly and reliably add those tags to InDesign documents. Once the document is then converted to PDF, it becomes a high-quality accessible PDF/A document.

“The effort involved in converting agency documents to barrier free PDF/A documents depends on the complexity of the layout. Sometimes one simply reaches the limits of the cost-benefit ratio. For my work, it is a considerable relief to know that a lot of the steps which previously had to be completed by hand are now done by callas pdfaPilot”, Kirkegaard explains.

The PDF/A trend is really taking off in Denmark, so Rosendahls is expecting a major increase in its future order volume. Thanks to callas pdfaPilot and the service from Actino Software, they are already well prepared and equipped for it.

Infocamere, Italy: Deeds in PDF/A for the Companies

Michele Piva, Head of Marketing for the document area of the Italian Chambers of Commerce IT department

When legislation and practice converge, complying with the regulations is simpler. That’s been the case with the deeds that firms deposit with the Chambers of Commerce Companies’ Register - computer documents that from this year on have to be produced in PDF/A format. Infocamere carries out systematic compliance checks on them using procedures from callas software’s pdfaPilot application, which has been entrusted with the prompt validation of the files sent to the Register.

Michele Piva, Head of Marketing for the document area of the Italian Chambers of Commerce IT department: “We’re dealing with a standard that was already widely in use before the Ministerial Decree (of 10 December 2008 sanctioning its use) came into effect, exactly because it derives from the PDF which firms had been widely using for some time”.

Leading edge standard

Of the possible candidates for the long term archiving of electronic documents the PDF/A won out over XPS (XML Paper Specification), TIFF G4 and JPEG. “The PDF/A – Piva adds – was set as the standard ahead of the legislation. Infocamere has invested in it both for the necessity of making available documents that must keep their legal integrity and value over time — considering that the elimination of paper is a must in public administration — and because it considers that, as it is a reinforcement of the PDF, the shift over to it could be taken for granted”.

And the statistics are indeed showing this: whereas from the beginning of March to the middle of April already 47% of the deeds presented to the Companies’ Register were compliant with the new measures, the documents deposited in the following month and a half achieved a format validation of over 58%.

“Looking in particular at company constitution deeds, the most frequent type received in total by the Chambers of Commerce among the over 580,000 analyzed in the period under consideration (excluding the documents classified as ‘other deeds’) turns out to have been in PDF/A compatible format. And for a good 89 of the 105 Chambers the percentage of valid ones is over 80%. This is the proof that the adoption of the PDF/A is being generally and rapidly confirmed over the whole of Italy”.

According to the ISO 19005-1 standard, PDF/A offers a mechanism “for representing electronic documents in a manner that preserves their visual appearance over time, independent of the tools and systems used for the creation, memorization and rendering of the files”.

In other words, the PDF/A files are self-contained and, since they incorporate the information (content, colour, image, text and so on) necessary to display the document, they do not require any additional data for its correct visualization. However, exactly on account of this property, the format must exclude determined functions allowed in normal PDF files such as transparency and multimedia content, and cannot include macro-instructions or rely on links to external resources.
The validation check

“In order to facilitate the file production operations — continues Piva — we have also chosen the blandest compliance to the standard – which corresponds to the sub-category PDF/A-1b, for which no explicit logical structure is needed. Despite this we have noted that there are some recurring errors: on the one hand, the poor indexing­ and aggregation of the deeds attached to the form; on the other, the widespread habit of creating a copy of the document which then doesn’t have the original’s representation (and its metadata) and so loses its validity”.

As well as all this, the possibility of visualizing a document “in PDF/A form” is not in itself synonymous with standard compliance: “It happens — even with Adobe Reader 9, which provides this indication — a source of a widespread error. Thus the only way to ensure adherence to the standard is the validation control”.

To check this it is necessary to use products such as Adobe Acrobat 9 Pro or pdfaPilot from callas software. The alternative is the free service, accessible from the tools section of the WebTelemaco site, which employs the same pdfaPilot tool used by the Companies’ Register office and which enables the validation of any document whatsoever supplying the result online, complete with details of any non-conformities encountered.
Negative outcome — rejected form

“For our validation procedures — explains Piva — we have used the server version of pdfaPilot, which the application we’ve developed makes appropriate calls to, determining the correspondence to the PDF/A-1b specifics. A good number of the people we work with, from service professionals to notaries and accountants, get a great deal of benefit from the tool on WebTelemaco. And, once we’ve received the files, we regularly repeat the checks. If the outcome is negative, the form is rejected”.

“The management application was created over the space of three months from the approval of the Ministerial Decree and required an investment of ­­­­around 30,000 Euro. An expense which has already been repaid by making available a standard that guarantees long term document validity and integrity: a guarantee of uniformity to a defined standard and, therefore, also of quality. Among the further benefits, apart from the return on image, is the improvement of cash flow, since compliance to the standard ensures that homogeneousness which is a key element for its subsequent conservation and concession ­— on payment — to distributors and information agencies who use it for commercial purposes”.

Support

PDF’s ISO-standardized subsets: a tour

Dietrich von Seggern, Managing Director of callas software, hosted this presentation at PDF Days Europe 2018.

This session delivers an overview about PDF/X, PDF/A, PDF/E, PDF/VT and PDF/UA. Their specific use cases are explained and how related requirements are transferred into provisions of the respective standards. The development of the standards also show how the general use of PDF has been changed over time starting with PDF/X where PDF is an intermediate product for printed paper to PDF/UA where PDF is much more than what could be printed.



Text & fonts in PDF

Dietrich von Seggern, Managing Director of callas software, hosted this presentation at PDF Days Europe 2018.

While font formats have become more modern and overal fonts have become higher quality, problems with fonts and text are still a sizeable chunk of what goes wrong with PDF documents. When looking at PDF 2.0 not much has changed in this area. This session gives an overview about how fonts are used in PDF and in which way this relates to frequent font problems in PDF or PDF/A. As a tool Acrobat Preflight’s PDF Browser will be explained and in which way it can be used to track down text and font issues.



Presentation - Save data with pdfaPilot!

Dietrich von Seggern, Managing Director at callas software, explained why and how to save data when converted into a PDF during a 5-minute talk at PDF Days 2018.



Webinar - Preflight, the basics

What does preflight really do for you? What can be checked for, or even better, what can (safely) be fixed? Do you need to create your own preflight profiles or is it better to use standard profiles? And if so, what standard should you use? This webinar explains the ins and outs of preflight, both manually and automatically. Expect a mix of theory and practice!


Webinar - What's new in pdfaPilot 6?

Do you want to see the new functionalities and benefits of pdfaPilot for long-term archiving?


Webinar - Was ist neu in pdfaPilot 6?

Am 7. Oktober haben Marc Heusmann und Dietrich von Seggern von callas software ein deutsches Webinar abgehalten, um pdfaPilot 6 vorzustellen. Hier können Sie sich die Webinaraufnahme anschauen:


Webinar - PDF preflight standards

David van Driessche, CTO of Four Pees, held an English webinar to introduce you to the different PDF related standards and how they are implemented and can be used in pdfToolbox.

  • Preflight standards from ISO: PDF/X and more
  • PDF/X-Plus preflight standards from the GWG for specific market segments
  • What profiles should I use? What's with all the version numbers?
  • Checking versus fixing - what to do when?
  • GWG Proof of Preflight - protecting preflight results


How to upload large files to support?

Background

When sending problems to support or asking questions about a specific functionality, it is always helpful if you supply as much information as possible:

  • Profiles or Process Plans when working with pdfToolbox or pdfaPilot
  • Example documents 'before' and 'after' to explain the problem or question
  • Screenshots explaining the specific problem

When such files are over 2MB it is more reliable and quicker to send them to us through our Dropbox. This article describes how to do so.

Instructions

  1. First of all, please give your documents a unique name. If you already have a case ID (a 5-digit number), please include this case ID in the name of the file(s) you are going to send to us.
  2. Click this link to browse to our Dropbox upload page
  3. Click "Choose files from your computer" and navigate to the files
  4. If you are not logged into Dropbox, fill out your First and Last name and email address
  5. Click "Upload"

You will receive an email confirming your files were uploaded succesfully.


Installing on Mac OS

Question: During installation, I got a warning that the developer cannot be confirmed?

Answer: callas software is a registered developer at Apple for MacOS. Due to some quite strict security settings starting with MacOS 10.7 only software downloaded from the Mac App Store can be installed directly. Just change the system settings in “Security and Privacy” to “Mac App Store and identified developers” before installing a callas software product. You can set it back to “Mac App Store” after the installation of course.


Webinar - What's new in pdfaPilot 7?

Recently callas software released version 7 of pdfaPilot. The latest release of this long-established software solution for converting files to PDF/A and validating them is now also compatible with veraPDF. The expanded functionality in the new version of pdfaPilot also includes automated flexible placement of any type of content.

David van Driessche (CTO of Four Pees) held an English webinar to introduce you to pdfaPilot 7.



General License and Support Conditions

The General License and Support Conditions valid from April 27th, 2015 onward, are provided via this link.

The General License and Support Conditions are also available as a PDF document – please click here to download: General License and Support Conditions (April 2015).


Do you have a complete price list in Euro / USD?

Yes, the latest price list is available via distributor Four Pees. To access the Reseller Guide, go to https://www.fourpees.com. Once you have registered as reseller, and your account has been approved, you will be granted access to the reseller guide containing full pricing information for all products in Euro and USD. With any questions regarding exact pricing for specific customers, bundles etc... please contact orders@fourpees.com.

General questions on callas software products

Question: What is the target user group of the callas software pdfToolbox products?

Answer: pdfToolbox Desktop is targeted towards people who want to manually inspect or correct PDF files. It can be used either as a plug-in for Adobe Acrobat or as a standalone application (without requiring any Adobe software to be installed). pdfToolbox Server is oriented towards environments where fully unattended inspection and fixing is required. It can be configured with hot folders (also called watched folders) or can be integrated more closely into a solution using the available command-line interface.


Question: I am using pdfToolbox Desktop or Server 6.0 or older. Can I get the latest version?

Answer: Yes you can. Whether this will be with or without cost depends mainly on whether you have an active maintenance agreement for your software. Please contact your reseller or send an email to orders@callassoftware.com to inquire about more details.


Question: Do I need Adobe Acrobat Standard or Professional to process PDF files with the callas software tools?

Answer: No. You can use pdfToolbox Desktop as a plug-in for Adobe Acrobat is you choose to do so, but it can also be used as a completely independent application. The automated solutions (pdfToolbox Server / CLI) are always completely independent.


Question: Are the demo versions identical to the full versions?

Answer: Yes, the demo versions are fully-functional. However, they have a restricted lifetime. You can test our software for 15 days without restriction or obligation.


Question: Where can I buy your products?

Answer: callassoftware has an extensive list of partners that can provide local support and help with training / installation when required. You can find the full list of partners here. Alternatively the interactive products can be bought from the callas web shop here.


Question: Who do I contact if I have general questions on a product?

Answer: Your first point of contact should always be the local reseller; they are able to provide you with local support in your own language. Alternatively, send an email to us directly and we will be happy to help. Use info@callassoftware.com for general questions and support@callasoftware.com for technical inquiries.


Question: I’m experiencing problems when installing or uninstalling software. Where can I get help?

Answer: Your first point of contact should always be the local reseller; they are able to provide you with local support in your own language. Alternatively, send an email to us directly and we will be happy to help. Use info@callassoftware.com for general questions and support@callasoftware.com for technical inquiries.


Question: How can I update my callas software product?

Answer: It’s really easy to update a callas software product – you simply install the new version on top of the old version. As always it's safest to make sure you have a backup before you install new software on a production machine; specifically of the preferences folder where all of your custom profiles are stored.


Question: How do I find out when the new version of my software is available?

Answer: Customers who have a software maintenance agreement (SMA) automatically receive a notification informing them of all version changes for callas software. They can also access detailed information on the changes made in the special SMA area of the callas software web site. Alternatively check our download page; this always lists the latests versions of all products.


Question: I urgently need a particular additional function for a callas software product. What can I do?

Answer: At callas software, we are constantly striving to improve our products. Past experience has shown us that it pays to collaborate with customers on solutions and enhancements to the CLI versions. These functions can be tested on site in real production environments and then integrated into the standard version later on. If you have questions or suggestions, please send an e-mail to technology@callassoftware.com.


Question: Where can I exchange information with other users?

Answer: callas software has a forum where interested users can exchange information about their experiences and specific usage conditions and discuss the integration of callas software into their existing workflows. Click here to visit the forum.

You might also like to visit the Swiss-based site www.hilfdirselbst.ch (German only). It contains prepress forums on the professional use of software for prepress processes, color management, and further processing. Many valuable posts about using our tools in your daily work can be found here.


Question: Is it possible to exchange profiles between different program versions?

Answer: Generally exported profiles are interchangeable within the same program generation (eg pdfToolbox 7.x). Of course, new corrections or checks that have been added in a minor update version (eg pdfToolbox 7.x), are not usable in older versions (eg pdfToolbox 6.x ). As new major versions can include fundamental changes in the profile structure, the profiles have an internal versioning. Therefore, older versions can not import the profiles of newer versions. Since these profile versions can be of interest to integrators and developers, please find the list with versions below:

pdfToolbox version Profile version Acrobat version
4.0 6.0 9.0
4.4 8.0 -
4.5 9.0 10.0
5.0 10.0 -
5.5 11.0 11.0
6.0   12.0 -
7.0 13.0 -

Questions on archiving PDF print files with PDF/A and PDF/X

Question: In which ISO format is print data best archived?

Answer: As PDF/A is rather emphatic and distinctive about assuring long-term reproducibility or reutilization of PDFs, the print data that is sent to the printers as PDF/X must best be created as PDF/A too, so that archiving is possible immediately without additional processing.


Question: I already have printable PDF/X files. Will I face problems when converting to PDF/A?

Answer: No, conversion takes place mostly without problem – basically, every PDF/X-1a or PDF/X-3 file must also be saved simultaneously as PDF/A-1b.


Question: What are the differences between PDF/A and PDF/X?

Answer: The two standards PDF/X and PDF/A were developed by ISO to be largely compatible with each other – i.e. a PDF file can be simultaneously compliant with PDF/A and PDF/X.

Overview of the most important differences between PDF/A and PDF/X

The ISO standards PDF/A (ISO 19005) and PDF/X (ISO 15930) were developed for different purposes. However, many of the requirements of the two standards are exactly the same. The sections below explain the main differences between PDF/A and PDF/X.

Basic differences between PDF/A and PDF/X for printing

PDF/A does not require – but does not forbid – the following technical print-related aspects that are required by PDF/X or are at least more common in PDF/X.

These aspects are required by the PDF/X standard but optional in PDF/A:

  • Page geometry specifications, in particular for TrimBox (specification of the trimmed end format of pages)
  • Trapped setting (specification on whether or not the PDF has already been trapped)

Content that is forbidden in PDF/X but permitted in PDF/A

PDF/X-1a and PDF/X-3 forbid certain elements that are allowed in PDF/A:

  • Comments and form fields in page areas that are to be printed
  • JBIG2 (compression procedure for bitmap image data)

Different metadata requirements

PDF/A has more advanced requirements for metadata than PDF/X-1a and PDF/X-3:

  • If certain metadata is contained in the document information, that metadata must also be contained in the XMP metadata in its equivalent form.

Differences in font handling

  • PDF/X requires the general embedding of fonts, even for invisible text.
  • PDF/A does not require fonts that are used only for invisible text to be embedded.

Invisible text is often used for scanned pages to give a scanned page image text that can be used for OCR text recognition.

Output intent differences

Important: There are separate output intents for PDF/X and PDF/A!

An output intent specifies the output purpose for a PDF file. Examples: A specific printing process such as sheet-fed offset on coated paper, printing on a specific type of digital printer, or output on the screen.

  • PDF/X always requires an output intent.
  • For PDF/X, the output intent must refer to the intended printing method. An output intent for the screen – for example, via sRGB, is not allowed.
  • However, for PDF/A, the output intent is optional – it is only required if device-dependent process color spaces (for example, DeviceCMYK or DeviceRGB) are used in the PDF/A document. If this is the case, the output intent serves to describe the color characterization of the device-dependent color specification
  • With PDF/A, if there are two (or more) output intents, their target profiles must be identical.

Possible problems when converting PDF/X to PDF/A

If a PDF/X file needs to be converted to PDF/A for archiving purposes without losing its PDF/X properties, this can be made particularly difficult if:

  • An output intent without a target profile is used (this is normally permitted for PDF/X-1a and PDF/X-3 as long as there are no device-independent process colors)
  • The file contains comments or form fields (only permitted in PDF/X outside TrimBox/BleedBox) that do not meet the requirements of PDF/A

In most cases, the use of suitable tools such as pdfaPilot or Preflight in Acrobat Professional 8 should make it possible to save a PDF/X file as a PDF/A file without problems occurring.

Possible problems when converting PDF/A to PDF/X

If a PDF/X file needs to be generated from a PDF/A file without the PDF/A properties being lost, this can be made particularly difficult if:

  • The file contains a screen output intent
  • The file contains comments or form fields
  • Scanned pages contain invisible OCR text and the fonts for that text are not embedded

In particular, problems can occur when attempting to store PDF/A documents that were not initially created for production printing as PDF/X files.


Question: Can a PDF/A file be simultaneously compliant with PDF/X and vice-versa?

Answer: Yes, both PDF/X and PDF/A have been intentionally developed by ISO in such a way that a PDF document can conform to both standards at the same time. Thus, although typographical aspects – e.g. information on trappings – are not explicitly demanded by the PDF/A standard, they are not forbidden either. PDF/A also doesn’t forbid creation of PDFs so that they will be considered as production-compatible in the graphics industry. In detail, divergences between PDF/A and PDF/X have indeed resulted from the development chronology of standards. In practice, these minor differences seldom pose a problem and conversions ought to be smooth.


Question: How do you generate a simultaneous PDF/A & PDF/X compliant file?

Answer: With the Preflight functions developed by callas software, like in Adobe Acrobat 8 Professional, a simultaneous PDF/X and PDF/A compliant document can be created from a PDF in a single step – simply set up a Preflight profile where both standards can be activated in the “Convert to PDF/X or PDF/A” menu. You can try out the whole thing using Acrobat Professional 8 – the Preflight functions available there offer various options, e.g. save a PDF/A as PDF/X; or save a PDF as PDF/A and as PDF/X in one go. With the correction options available in Preflight you can also sort out some problems through appropriate correction.

On the contrary, Adobe Acrobat Professional 7 offers PDF/A support only to some extent, as the PDF/A standard was not yet fully ready during the development of Acrobat 7. If automatable solutions are demanded, the pdfInspektor CLI and pdfaPilot CLI from callas software can help: Both command-line modules are based exactly on the same source code as the Preflight function in Acrobat, however run unmanned in Server mode, alternately on Windows, Mac OS X, Linux or Sun. They can be integrated in Helios or Switch environments without any problem.


Requirements for conversions to PDF

pdfToolbox and pdfaPilot offer the possibility to convert several file formats to PDF. Click on the product you would like to use for conversions:


Release notes callas pdfaPilot 5

pdfaPilot 5.5.230 

Release date: 2015-03-19 

  • Update of pdfaPilot Desktop 5 free of charge for owners of a pdfaPilot Desktop 5 license
  • Update of pdfaPilot Server 5 or pdfaPilot CLI 5 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 5 or pdfaPilot CLI 5

Features

  • Enhanced Profiles
    • All “Convert to PDF/A…”-Profiles
      • New Fixup “Remove glyphs with invalid encoding definition” [CA1023466; CA1023522]
  • New Checks
    • Has private Illustrator information [FP23244; FP26833]
    • Radial smooth shade without radius
    • Several new properties related to embedded files (especially for PDF/A-3)
  • Enhanced Checks
    • Possibility to use negation of regular expressions in those checks added, where values can be defined
  • New Fixups
    • Replace glyphs without Unicode to SPACE characters
  • Enhanced Fixups
    • New function to switch between normal and table view in certain fixups [FP27603]
    • Set relationship entry for embedded files: “Apply to” added for more flexibility
    • Remove XMP metadata: Option to remove XMP metadata from structure elements added
  • Actions
    • e-mail to PDF:
      • Support for additional archive formats for e-mail attachments (z7, tz, rar) [CA1022881]
      • Optimized naming for converted attachments keeps now their original file extension in attachment names and bookmarks
      • Support for HTML and HTM as e-mail attachments [CA1023701]
      • Improved handling for multi-level nested msg and eml files [CA1023102]
    • ToPDF: Added support for OpenOffice using 64Bit JavaVM
  • Reports
    • XML-Reports: Page label is listed in page information
  • General
    • Incorporate new ZUGFeRD schema (as defined in a corrigendum, published October 17, 2014)
    • Deactivation of licenses using Desktop and CLI
    • Introduced a validity period for activation with generated license file
    • License files used in CLI-only environments needs to be activated before deployment
    • Improved reporting if a Fixup is not successful for all objects (especially on CLI Fix and FixFailure will become reported now)
  • Most recent version of Adobe PDF Library integrated (v10.1.0PlusP3n)

Fixes

  • Checks
    • Fixed issue, where certain PDF structures resulted in false hits [FP27559; FP27939]
    • Fixed issue, where some kinds of Smooth Shades were mistakenly flagged as invalid [CA1023332]
  • Fixups
    • Make XMP metadata compliant: Problem solved, where multiple creator entries were not respected
    • Convert SMask to image mask: Problem solved, where processing resulted in an unexpected result [CA1023528]
    • Fixed issue, where an incomplete CIDset prevented a successful conversion to PDF/A [FP25347]
    • Problem solved, where conversion to PDF/A resulted in an unexpected behavior [CA1023509]
    • Problem solved, where conversion to PDF/A of certain PDFs resulted in an improper result [CA1023626]
    • Problem solved, where images were not properly converted during conversion to PDF/A in special cases [CA1023306]
    • Fix glyph width information: Fixed issue, where positioning of glyphs changed in certain cases [FP25990; FP26244; FP27795; CA1023570]
    • Fix glyph width information: Problem solved, where glyphs are distorted in some cases [FP24435]
    • Flatten transparency:
      • Problem solved, where text was not properly formatted after processing [FP24371]
      • Problem solved, where text vanished in certain cases [FP25667; FP27233; FP27270; FP27639]
      • Problem solved, where glyphs were displaced [FP26089]
    • Make font names unique: Problem solved, where processing resulted in an improper behavior during postprocessing [FP20693; CA1022294]
    • Set MIME type entry for embedded files: Fixed issue, where entry was not properly set in certain cases
    • Fixed issue, where some PDF viewers were showing ab unnecessary warning when opening processed files in some cases [FP25347]
    • Embed missing fonts: Problem solved, where font was not embedded due to missing Subtype-entry [FP27498]
    • Convert TrueType to CFF: Problem solved, where conversion was not successful in certain cases [FP26772]
    • Problem solved, where Smooth Shades were not properly handled in some cases [CA1022421]
    • Problem solved, where invalid UTF-8 font names were not corrected [CA1023559]
  • Actions
    • ReDistill: Fixed issue, where processing special PDFs files causes an error [FP27494; FP27635]
    • ToPDF: Fixed issue, where the print area of XSLX-Excel-documents were not properly respected [FP27328]
    • ToPDF: Problem solved, where Unicode file names of TIFF files resulted in an unexpected behavior [CA1023605]
    • e-mail to PDF:
      • Problem solved, where nested msg or eml files were not properly handled [CA1022881; CA1023102; CA1023717]
      • Problem solved, where protected PDFs as e-mail attachment were not properly handled [CA1023442]
  • Desktop
    • Reports: Problem solved, where custom PDF reports were not properly created in certain cases [FP27718; FP27979]
    • Variables dialog: Problem solved, where quotation marks became replaced by operating system (MacOS only) [FP27547]
  • General
    • Fixed problem, where special characters in name of Output Intent avoided a proper profile export [FP28111]
    • Desktop: Fixed issue, where text was not properly displayed (MacOS Retina only)
  • CLI
    • Improved handling of hotfolders when user “nobody” is used (Linux only)
    • Problem solved, where no template based PDF reports were created if ProcessPlans has been used [FP27087]

pdfaPilot 5.2.221 

Release date: 2014-10-15 

  • Update of pdfaPilot Desktop 5 free of charge for owners of a pdfaPilot Desktop 5 license
  • Update of pdfaPilot Server 5 or pdfaPilot CLI 5 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 5 or pdfaPilot CLI 5

Features

  • New Fixups
    • Remove bookmarks: Removes all bookmarks in a PDF [FP26479]
  • New Checks
    • Page has objects using transparency [CA1022314]
  • Enhanced Profiles
    • All PDF/A-1 and PDF/X-1 and -3 based Profiles, Profiles for Online Publishing and Digital Printing:
      • Flatten Transparency: Internal optimization has become deprecated and has been removed from the user interface
  • Enhanced Fixups
    • All “Flatten transparency” Fixups:
      • Internal optimization has been deprecated and has been removed from the user interface
  • Actions
    • ToPDF: Additional file formats supported for MS Word (.dot; .dotx; .dotm; .txt; .xml), MS Excel (.xslm; .xlt; .xltx; .xltm) and MS Powerpoint (.ppa; .ppam)
    • ToPDF: Font substitutions, which took place in MS Word can be reported on CLI and in SDK
  • CLI
    • Timeout parameter to abort processing after a defined time frame works now also for office conversion processes
  • Distributed Processing
    • Improved reporting for errors on CLI
  • Most recent version of Adobe PDF Library integrated (v10.1.0PlusP3c)
  • All components on MacOS are x64 now

Fixes

  • PDF/A Conversion
    • Conversion of TrueType to CFF limited to fewer cases when absolutely needed[CA1023161]
    • Fixed issue, where glyphs were removed in some cases [CA1023274]
    • Problem solved, where an improperly defined annotation size was not properly handled [CA1023269]
    • Problem solved, where nested PDF files were not validated correctly [CA1023113]
  • Profiles
    • Verify compliance with PDF/VT-1: Adjusted analysis of DPart structure [CA1023271]
  • Fixups
    • Set document language to language in tagging structure: Problem solved, where Figure Tag description was removed [CA1023202]
    • Subset fonts: Fixed issue, where glyphs were removed in some cases
    • Flatten transparency: Problem solved, where annotations were removed during processing [FP24614; CA1022661]
    • Discard hidden layer content and flatten visible layers: Fixed issue, where invisible layers were not properly removed [FP22502; CA1023254]
    • Remove layer: Problem solved, where content remained in the document [FP20692; FP20710; FP21689]
    • Fix font encoding: Fixed issue, where text was improperly positioned in some cases
    • Fix glyph width info: Problem solved, where width was not corrected [FP25347; CA1023058]
  • Checks
    • Glyph width is inconsistent: Problem solved, where widths were not properly calculated in some cases [FP26600]
    • MD5 checksum of ICC profiles: Corrected naming of reported results
  • Actions
    • ToPDF: Problem solved, where certain PNG images were rotated
    • Create PostScript: Problem solved, where objects were moved in some cases
    • Create PostScript: Problem solved, where text became converted to images
    • Extract text: Fixed issue, where extracting text caused an error with some files [CA1023097]
    • E-mail to PDF: Fixed issue, where bookmarks were not properly created [CA1023075]
    • E-mail to PDF: Problem solved, where empty pages were added unnecessarily [CA1023115]
    • E-Mail to PDF: Problem solved, where the created file was invalid [CA1023078]
    • Collection: Fixed issue, where links were not properly created for embedded non-PDF files [FP26003]
  • Reports
    • Font inventory report: Fixed issue, where glyphs and Unicode values were not listed [FP24267; FP24680]
  • Desktop
    • Various improvements for usability and stability
    • Fixed problem, where creating a Check out of editing a Fixup resulted in an improper behavior
  • Server
    • Problem solved, where Japanese language was not properly handled
  • Distributed Processing
    • Problem solved, where an unavailable dispatcher resulted in an unstable behavior in certain cases
  • General
    • Improved handling for font files without extension (Unix only) [CA1023053]
    • Problem solved, where customized Profiles did not handled embedded files properly [CA1023219]

pdfaPilot 5.1.211 

Release date: 2014-08-11 

  • Update of pdfaPilot Desktop 5 free of charge for owners of a pdfaPilot Desktop 5 license
  • Update of pdfaPilot Server 5 or pdfaPilot CLI 5 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 5 or pdfaPilot CLI 5
  • Update for Windows and MacOS only

Features

  • Support for released ZUGFeRD version 1.0 (German e-invoice standard)

pdfaPilot 5.1.210 

Release date: 2014-07-08 

  • Update of pdfaPilot Desktop 5 free of charge for owners of a pdfaPilot Desktop 5 license
  • Update of pdfaPilot Server 5 or pdfaPilot CLI 5 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 5 or pdfaPilot CLI 5

Features

  • New Fixups
    • Remap characters from Unicode Private Use Area: Map Unicode from PUA to another valid Unicode [FP21906]
    • Remove all tagging information: Removes all tagging structure [CA1022859]
  • Enhanced Fixups
    • Font to outline: “Apply to” added to control, which fonts are outlined
  • Desktop
    • Visualizer: Added option to set simulation profile and improved handling if an OutputIntent exists
    • Profile editor: Several predefined filters in search field for Checks and Fixups
  • CLI
    • Timeout parameter to abort processing after a defined time frame
    • Server, Dispatcher or Satellite can be used as service on Windows
  • Distributed processing
    • Optional failover for Dispatcher in Client-mode
    • Possibility for typification for Satellites
    • Timeout parameter to abort processing after a defined time frame for distributed processes
    • Local processing (as a fall-back) can be disabled
    • Optimization for connecting process between Dispatcher and Satellite

Fixes

  • PDF/A conversion
    • Added correction “Substitute characters using .notdef glyph with space characters” to conversion using CLI, Switchboard, QuickConversion
    • Fonts used for form fields will be embedded completely to ensure full functionality after conversion to PDF/A [CA1020787]
  • Fixups
    • Fix glyph width information: Problem solved, where text was not properly handled for certain PDF created by PhotoShop
    • Rotate pages: Problem solved, where page rotation factor was not handled correctly for links in some cases [CA1022891]
    • Font-related corrections: Problem solved, where false entries in PostScript font resulted in an improper behavior
    • Font-related corrections: Problem solved, where glyphs seemed to be corrupt when viewed in Acrobat 8
    • Font-related corrections: Fixed issue, where glyph widths did not match after processing [CA1023004]
    • Remove JavaScript not associated with actions: Problem solved, where JavaScript in NamesTree was not properly removed
    • Remove actions: Problem solved, where JavaScript in NamesTree was not properly removed
    • Convert TrueType to CFF: Problem solved, where fixup did not work like expected
    • Remove or adjust annotations: Problem solved, where annotation was moved outside page area instead of being flattened into page content
    • Remove or adjust annotations: Fixed issue, where annotations were not properly rotated
    • Subset fonts: Optimized handling for width entries of unused glyphs [CA1022860]
    • Make font names unique: Problem solved, where errors occurred during postprocessing in certain cases
    • Substitute characters using .notdef glyph with space characters: Fixed issue, where text was moved during processing
    • Create bookmarks from headings: Problem solved, where existing bookmarks were removed
  • Checks
    • Document contains actions: Fixed issue, where JavaScript in NamesTree was not properly detected
    • Document contains JavaScript: Fixed issue, where JavaScript in NamesTree was not properly detected
    • Symbolic TrueType font has Encoding dictionary: Problem solved, where unusual encoding entry was not detected properly
    • Character references .notdef glyph: Problem solved, where .notdef glyphs were not recognized in certain cases
  • Actions
    • ToPDF: Support for latest Pages (Version 5.2) for Mac
    • ToPDF: TXT files will be handled by MS Office if no OpenOffice is installed (Windows + MacOS)
    • e-mail-to-PDF: Problem solved, where certain MIME type entry in e-mail were not handled properly [CA1022881]
    • e-mail-to-PDF: Fixed issue, where umlauts were not converted in certain cases [CA1022881]
  • Reports
    • Template-based PDF-Reports: Corrected use of time zone of local computer time
    • Problem solved, where MHT reports could not be created using the Server UI [FP25271]
  • Desktop
    • Some Problems solved, where user interface did not work as expected
  • Acrobat PlugIn
    • Problem solved, where batch processing resulted in an improper behavior in Acrobat 9
  • General
    • Desktop: Optimized handling of unused conditions
    • Desktop: Improved indexing of check and fixup names during import of profiles
    • ProcessPlans: Optimization for PostCheck when standard conversion is used
    • Checks: Optimized analysis to reduce needed amount of memory

pdfaPilot 5.0.203

Release date: 2014-03-13

  • Upgrade to pdfaPilot 5 Desktop requires upgrade fee for owners of a pdfaPilot 3 or 4 Desktop license
  • Upgrade to pdfaPilot 5 Desktop free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot 3 or 4 Desktop
  • Upgrade to pdfaPilot Server 5 or pdfaPilot CLI 5 requires SMA for at least one additional year. Please contact your reseller for further information.
  • Upgrade of pdfaPilot Server 5 or pdfaPilot CLI 5 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 2, 3 or 4 or pdfaPilot CLI 2, 3 or 4.

Features

  • New function to convert email to PDF, supporting email formats EML, EMLX and MSG
  • New internal engine for rendering, transparency flattening, optimization and creation of PS/EPS
  • New internal engine for font handling
  • Official support for ZUGFeRD (German initiative for electronic invoicing), according to the release candidate of the specification
  • Customizable PDF-Reports (incl. support for creation of XML-Reports on the fly and adding content to the PDF-Report)
  • Checkpoint for pdfaPilot 5 Server
  • New and enhanced Profiles
    • Verify compliance with PDF/VT-2
    • All “Convert to PDF/A-2-…”- and “Convert to PDF/A-3…”-Profiles
      • Added new fixup “Insert missing F and UF entries for embedded files” [CA1022655]
    • All PDF/A-1…, PDF/X-1…, PDF/X-3 based profiles:
      • Flatten transparency: Internal optimization deactivated
      • Flatten transparency: Color images created by the flattener are not always using JPEG
      • Flatten transparency: “Convert text to outline” option has been deactivated by default
    • All GWG2012-Profiles:
      • Minor adjustments for “black object”-checks to match requirements of the latest specification errata document
      • Replaced existing check for ICC-profile version with 2 new profiles to enhance reporting
      • Modified check: Transparency blend color space not DeviceGray or DeviceCMYK in softmask of type Luminosity
    • Settings in Custom Fixups will override settings from automatically generated Fixups from Standard-Conversion (Wizard)
  • New and enhanced Fixups
    • All “Flatten transparency” fixups:
      • Internal optimization deactivated
      • Color images created by the flattener are not always using JPEG
      • “Preserve Overprints” works also on pages that do not contain transparency
      • “Convert text to outline” option has been deactivated by default
    • All “Downsample bitmap|color|grayscale images” fixups:
      • Recompression will not take place if images are not downsampled
    • Remove re-mapping of predefined tags
    • Convert TrueType fonts to CFF fonts
    • Convert color to grayscale: Adjusted setting to avoid conversion of objects which are using only black
    • Remove all object level XMP metadata
    • Convert page into image: extended settings so that it is now e.g. possible to convert those pages that have certain problems
    • Remove objects based on check for objects
      • Remove all objects using Registration color inside TrimBox
      • Remove all objects using spot color with specified name
    • Set MIME type entry for embedded files (for PDF/A-3)
    • Add Modification Date to an embedded file's Params dictionary (for PDF/A-3)
  • New Checks
    • Transparency group has transparent objects
    • Transparency group on page level has transparent objects
    • ToUnicode CMap has syntax problems
    • New Properties in order to determine possible PDF version entries in a PDF file
      • Acrobat Extension Level
      • Developer names in Extension dictionary
      • Developer names in Extension dictionary
      • Developer Extension Level BaseVersion does not match Version entry in Catalog
      • Value of version in PDF header his lower than Version entry in Catalog
      • Version entry in Catalog
  • General
    • Process Plans: Improved performance
    • Enhanced handling of fonts in ”.dfont” file format (MacOS only)
    • Font analysis: Improved speed of checks
    • XML Report: SequenceSteps from ProcessPlans and Fixups of last step are added
    • XML Report: Various information added about PDF version and Developer extensions level
  • Actions
    • Export to EPUB
      • Added support for EPUB 3.0
      • New Config-file to control advanced handling of tags and attributes
      • Now also supported on Linux
  • pdfaPilot Standalone
    • Added update notification and direct download link for latest version (MacOS and Windows)
  • CLI
    • Conversion to PDF:
      • New options for conversion of Excel documents to show hidden columns, to adjust content size for overflowing cells and to use Excel page layout (without white space removal) [FP23720]
      • Collection: New option to embed files as PDF - without conversion to PDF/A
      • PostScript to PDF conversion now also x64 when using Linux x64
      • New optional warning if font substitution takes place in PDFs created from MS Word documents
    • New option for defining a max. used amount of memory during processing (Linux only)

Fixes

  • PDF/A analysis
    • Problem solved, where a missing ”%EOF” marker was not handled properly in some cases [FP22356]
    • Fixed issue, where glyphs were falsely marked as missing or using wrong widths [FP20154]
  • PDF/A conversion
    • Problem solved, where signed PDF/A file was not properly handled if converted again in certain cases [FP22226]
    • Problem solved, where a CID fonts without Unicode CMap resulted in conversion failure
    • Problem solved, where content on inline image was falsely interpreted as PDF source content [FP24533]
    • Fixed issue, where EXIF data of JPEG images were not handled properly in some cases [CA1022650]
    • Fixed issue, where colors were not properly adjusted if used in an annotation
    • Problem solved, where text vanished after processing in certain cases [CA1022033]
    • Problem solved, where resources of fonts where not properly handled in some cases [CA1022178]
    • Problem solved, where annotations were not properly flattened [CA1022661]
    • Problem solved, where resulting PDFs were not properly generated with certain files [CA1022330]
    • Problem solved, where SoftMask objects were not flattened successfully in some cases [CA1022714]
    • Fixed issue, where mapping of text to UniCode was not properly corrected, if the CMap had problems which are now resolved [FP19442]
    • Fixed issue, where annotations with mirrored coordinates caused by applying rotation factor of page were not properly handled [CA1022168]
    • Problem solved, where annotations were shifted during conversion in some cases [CA1021195]
    • Fixed issue, where Unicode information was not properly kept during conversion in certain cases [CA1022072, CA1022448]
    • Problem solved, where text information vanished in certain cases [CA1022466]
  • Profiles
    • Harmonized handling and recognition of values defined as RegEx
  • Fixups
    • Embedd missing fonts: Problem solved, where missing fonts were not properly embedded in some cases [CA1021920]
    • Mark all non-structure elements as artifact: Problem solved, where FormXObjects were falsely marked as Arifacts [FP24417]
    • Create bookmarks from heading: Fixed issue, where wrapping headlines were not properly handled
    • Convert SoftMask to ImageMask: Problem solved, where images were not visible after processing [CA1022181]
    • Remove additional encoding entries in cmap of symbolic TrueType fonts: Fixed issue, where not all glyphs were properly handled [FP21034, CA1021563, CA1021420]
    • Fix glyph width info:
      • Problem solved, where glyphs were not properly handled
      • Problem solved, where result was not displayed properly in some viewers
      • Problem solved, where image objects were affected
    • Flatten annotations and form fields: Problem solved, where position of signatures were not kept
    • Subset fonts: Problem solved, where glyphs were not handled properly in certain cases
    • Remove Differences array from TrueType fonts: Problem solved, where processing resulted in improper file in certain cases
    • Prepare annotations for PDF/A-1: Problem solved, where processing failed
    • Substitute characters using .notdef glyph: Problem solved, where glyphs moved in certain cases
    • Repair invalid ToUnicode CMap information: Extended function to ensure valid mapping to Unicode
  • Checks
    • General: Enhanced stability during analysis of partly corrupt files
    • Invalid language identifier: Fixed issues, where an empty language identifier was not ignored [FP22931]
    • Problem solved, where check for font sizes reported negative values
  • Desktop/PlugIn
    • Batch in Switchboard
      • Problem solved, where file was moved into failure folder although successfully converted to PDF/A. [FP22711]
      • Adjusted file handling during processing
      • Problem solved, where processing only handled 1 file [MacOS 10.7 only)
    • ZUGFeRD verification: Problem solved, where validating could not be properly executed [FP23701]
    • Problem solved, where files could not be displayed properly
  • Server
    • Enhanced processing stability [FP23592]
    • Problem in ServerUI fixed, where processed files remained visible [FP23519
  • Server/CLI
    • Problem solved where creation of PDF/A files failed during fallback processing
    • Improved handling of licenses if more than 1 license (with different limitations) are on the respective system
    • Distributed processing: Problem solved, where processing of folders were not properly handled
  • General
    • Conversion to PDF:
      • Changed behaviour to disable footer in Excel sheets [CA1020853]
      • Optimized handling of invisible pages [CA1020625]
      • Problem solved, where file permissions form original file (read-only) were also applied to the result PDF
      • Added parameter to set searchpath for fonts to be used during conversion from PostScript
      • Optimized conversion handling for OEM integration
    • Fixes issue, where time zones with different offset than a full hour were not properly handled in the XMP metadata [CA1022664]
    • Standard14 fonts: Adjusted recognition, so that an existing FontDescriptor is tolerated [FP22533]
    • Fixed problem, where longer processing time could result in improper behavior in OEM integration
    • Optimization: Problem solved, where processing resulted in improper PDF
    • ReDistill: Increased stability of processing
  • Changed internal package version for profiles to 13
  • Most recent version of Adobe PDF Library integrated (v10.1.0PlusP2k)
  • Mac: Requires Mac OS X, version 10.6 or newer


Release notes callas pdfaPilot 4

pdfaPilot 4.3.186 

Release date: 2013-05-28

  • Update of pdfaPilot 4 Desktop free of charge for owners of a pdfaPilot 4 Desktop license

Features

  • New Fixups
    • Disambiguate APPROX values in JPEG2000 images
  • PDF/A Conversion
    • New Fixup “Disambiguate APPROX values in JPEG2000 images” added to standard conversion for PDF/A-2 and PDF/A-3
  • Export to EPUB
    • Added new optional parameter for creation of chapters

Fixes

  • PDF/A conversion
    • Problem solved, where inconsistent spot color representations were not corrected
  • Profiles
    • Harmonized handling and recognition of values defined as RegEx
  • Fixups
    • Remove Layers: Problem solved, where Layers were only removed from first page of the PDF
  • Checks
    • Problem solved, where check for font sizes reported negative values
  • Actions
    • Problem solved, where empty image data caused in inproper behaviour during conversion [FP21906]
  • Desktop/PlugIn
    • Problem solved, where user preferences were assigned with insufficient access rights in some cases (MacOS only)
    • Switchboard: Problem solved, where Batch processing only handled 1 file (MacOS only)
  • Server/CLI
    • Problem solved, where processing of Profiles containing DeviceLink-Profiles were not properly supported
    • Improved handling of licenses if more than 1 license (with different limitations) are on the respective system
    • Distributed processing: Problem solved, where processing of folders were not properly handled
  • Reports
    • Added destination information for hyperlinks in annotations into XML Reports
    • Added information of UserUnits (if existing) into CompactHTML Reports and Result dialog

pdfaPilot 4.3.184 

Release date: 2013-04-12 

  • Update of pdfaPilot 4 Desktop free of charge for owners of a pdfaPilot 4 Desktop license

Features

  • Profiles
    • New profile for optimized conversion of Office documents to CMYK (based on recommendations of FOGRA/PSD)
  • Fixups
    • New Fixup to create embedded thumbnails of pages
    • New Fixup: Disambiguate APPROX values in JPEG2000 images
    • Folder used in fixups for config files can now directly opened

Fixes

  • PDF/A analysis
    • Problem solved, where invalid widths entries for a font were not properly detected [CA1021220]
  • PDF/A conversion
    • Problem solved, where text encoding malformed after PDF/A conversion
    • Problem solved, where a false coded inline image caused an improper result [CA1021751]
    • Problem solved, where conversion of certain tagged and scanned PDF failed [FP21699]
  • Profiles
    • “List potential font problems”: Check “Text cannot be mapped to Unicode” added
  • Fixups
    • Remove empty group and block level elements from tagging structure: Problem solved where table cells were not properly handled
  • Actions
    • Office conversion: Problem solved, where table of content was not properly converted (OpenOffice only) [FP21213]
  • Server
    • Distributed processing: Ports for server communication changed
  • CLI
    • Problem solved, where UTF16 encoding was not properly respected (SunOS only) [FP21451]
    • Changed reporting of standard-fixups (Convert to PDF/A, PDF/X, PDF/E): If conversion is not successful, it will show up as FixFailure
  • Sanity: Improved performance and stability for office files [FP17838]

pdfaPilot 4.1.176 

Release date: 2013-01-10 

  • Update of pdfaPilot 4 Desktop free of charge for owners of a pdfaPilot 4 Desktop license

Features

  • Acrobat Plug In
    • Support for Acrobat 11
  • Server
    • Use of accesskey is now mandatory
    • General server settings added to preferences
    • Profiles can be edited directly from job settings dialogue
  • General
    • MacOS: Installers are delievered in DMG format
    • Windows: callas software is a verified publisher

Fixes

  • PDF/A analysis
    • Problem solved, where a missing nbspace in CharSet was falsely flagged as a PDF/A-1 problem [CA1021591]
  • PDF/A conversion
    • Force conversion: Problem solved, where Re-Convert resulted in failure when performed in profile [FP21148]
    • Problem solved, where a wrong PDF/A-OutputIntent was embedded if a PDF/X-OutputIntent was already present [FP19661]
    • Fixed issue, where signature appearance was flipped after flattening [CA1021632]
    • Problem solved, where preflight certificate prevented a PDF from being converted to PDF/A [CA1021696]
  • Actions
    • MergePDF: Tagging structure of source PDF will now be kept [FP19942]
  • General
    • Problem solved, where invalid keycodes where not properly reported on Unix platforms [FP21244]
    • Office conversion: Improved handling for several warnings for MS Office 2010 [CA1021744]

pdfaPilot 4.0.172

Release date: 2012-10-30 

  • Upgrade of pdfaPilot 4 Desktop free of charge for owners of an SMA contract

Features

  • Process Plans
    • Allows you to combine Profiles, Checks, Fixups and Actions into a defined sequence with variable execution of steps depending on previous results
  • Variables
    • Consolidation of used variables within a Profile or ProcessPlan
  • Server
    • Completely new Server User Interface
    • Processing can be distributed to other servers
    • Setting up hotfolder jobs from any pdfToolbox standalone on a remote server
    • Load balancing using pdfaPilot Server as a “Dispatcher” within an arbitrary number of “Satellites” in a network
  • pdfaPilot Desktop
    • Folder-based creation of collections for PDF/A-2 and PDF/A-3 by dropping folders on the canvas
    • Embedd files: Ability to embedd source file into resulting PDF (for PDF/A-3)
    • Replace fonts: Added support for fonts using build-in encoding and differences array
    • Search field in all lists of Profiles, Fixups and Checks
    • Ability to create, duplicate or edit profiles, checks and fixups via direct links in processplans, profiles or fixups
  • Export to HTML from tagged PDF
  • Export to EPUB from tagged PDF
  • New and enhanced Profiles
    • General:
      • Regular Expressions - all Fixups and Checks allowing RegEx have a new help feature
    • Added new “Convert references to notdef into valid references” as custom fixup:
      • All “Convert to PDF/A-…”-Profiles
      • All “Convert to PDF/X-…”-Profiles
    • Convert to PDF/A1-b (without fallback conversion)
    • Convert to PDF/A2-b (without fallback conversion)
    • Convert to PDF/A3-b (without fallback conversion)
    • Fix problems in PDF tagging structure
    • Check for PDF/A-1b compliance and convert if not compliant (process plan)
  • New and enhanced Fixups
    • Several fixups to solve problems in PDF tagging structure
    • Convert references to .notdef glyphs into valid references
    • Remove Layer
    • Spot colors using non-valid UTF-8 names will be converted to RGB [CA1021519]
  • New and enhanced Checks
    • Find negative font size
    • Find multiple Unicode mappings
    • Several checks to find problems in PDF tagging structure
  • Reports
    • Added timezone into XML-Reports
    • Added UserUnits (Scalingfactor) into XML-Reports if used
  • General
    • Improved handling of multiple usage of fonts
    • Improved handling of existing bookmarks
  • Ability to use wildcards for font substitution [CA1014912]
  • New version of Adobe PDF Library 9.1 integrated (v9.1.0PlusP4s)
  • Support for AIX 6.1

Fixes

  • PDF/A analysis
    • Improved handling of memory when analyzing files
    • Improved handling for content streams to avoid unneccessary changes in document in certain cases
    • Problem solved where font error was not properly detected
  • PDF/A conversion
    • Improved handling of encrpyted or invalid PDF during processing [CA1021373]
    • Problem solved where PDF file could not be analyzed [CA1021217]
    • Problem solved where missing OutputIntent resulted gray output [CA1021459]
    • Problem solved where PDF with attachment was converted into an image [CA1021506]
    • Problem solved where links did not properly work after conversion [CA1021449]
    • Problem solved where Launch action was not properly converted [CA1021268]
    • Font corrections
      • Improved font-encoding for embedding Type1 fonts as a Base14 Font
      • Remove additional encoding entries in cmap of symbolic TrueType fonts: Improved usage and better handling of special combinations
      • Improved FontSubstition to avoid missing glyphs after PDF/A-2b conversion [CA1021127, CA1021269]
      • Problem solved where embedding fonts was not properly handled [CA1021220]
  • Form fields
    • Impoved state handling for form fields [CA1021275]
  • Profiles
    • Fallback conversion settings in standard profiles for PDF/A-1a, -2a and 3a disabled
  • Reports
    • Problem solved where fixup was inproperly listed in XML report [CA1021584]
    • Improved handling of custom checks in HTML reports
  • CLI
    • New parameter to avoid conversion to PDF and to handle any kind of input file as PDF [CA1021112]

Release notes callas pdfaPilot 3

pdfaPilot 3.1.156

Release date: 2012-03-21 

  • Update of pdfaPilot 3 Desktop free of charge for owners of a pdfaPilot 3 Desktop license

Features

  • New Fixup: Remove Signatures [CA1021127]
  • New Fixup: Remove XFA ressource entry [CA1021127]

Fixes

  • Fixups
    • Problem solved where objects shift after changing the content stream [CA1021052, CA1021055, CA1021083, FP17126]
  • Reports
    • Problem solved where creation of MHT reports failed [FP18241]
  • PDF/A Analysis
    • Improved check for “Form field has multiple appearances” in PDF/A-1 validation
  • PDF/A Conversion
  • Problem solved where StemV entry was not handled properly [CA1021172]
  • Improved handling of multiple office document conversion
  • Unix-platforms: Problem solved where wrong system folders where searched for fonts

pdfaPilot 3.0.151

Release date 2011-12-15 

  • Upgrade to pdfaPilot 3 Desktop requires upgrade fee for owners of a pdfaPilot 2 Desktop license
  • Upgrade to pdfaPilot 3 Desktop free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot 2 Desktop

Features

  • PDF/A-3 Support
  • Improved features for creating file packages and collections
  • Distributed processing
  • Force Conversion for conversion to PDF/A
  • Support for SharePoint
  • New and enhanced Profiles
    • Convert to PDF/A-1a, -1b
    • Convert to PDF/A-2a, -2b, -2u
    • Convert to PDF/A-3a, -3b, -3u
    • Verify compliance with PDF/A-3a, -3b, -3u
    • Scale pages to A4 if not larger than A3
  • New Fixups
    • Repair invalid bookmark hierachies [CA1020567]
    • Repair invalid ToUnicode-cMap information in fonts
    • Convert pages into images
    • Create invisible text copy for all text
    • Set relationship entry for embedded files
    • Scale page content only
    • Rotate pages to landscape if portrait
    • Rotate pages to portrait if landscape
  • Extended fixups
    • Scale pages with more options
    • Fixups enhanced by an “Apply to” option to restrict the fixup to specified pages:
      • Rotate pages
      • Scale pages
      • Crop pages
      • Create bleed
  • New Checks
    • New check to find latin ligatures
    • Several checks added for all aspects of PDF/A-3
    • Smallest distance from TrimBox
    • Smallest distance from BleedBox
    • Object closer to TrimBox than specified value
    • Object closer to TrimBox than specified value (binding edges are not checked)
  • pdfaPilot Desktop
    • New dialogue for setting relationship entry and describtion for embedded files when creating PDF/A-3 packages
    • Simultaneous export of several profiles
  • Most recent version of Adobe PDF Library 9.1 integrated (v9.1.0PlusP4d)

Fixes

  • Improved stability on all platforms
  • Comments can be added for Fixups to show up when selected or executed [CA1020681]
  • PDF/A Analysis
    • Improved PDF Syntax analysis
    • Improved analysis of embedded Fonts [CA1020585]
  • PDF/A Conversion
    • Added force conversion feature to standard PDF/A conversion profiles
    • Problem solved where object compression failed with PDF/A-2 conversion [FP17296]
    • Improved handling and removing of XMP object metadata [CA1015970]
    • Form fields and annotations
      • Problems solved with form fields being converted to PDF/A-2 [CA1020860]
      • Problem solved with highlight annotations on pages with rotation factor [CA1020859]
      • Improved handling of annotations without appearance [CA1020860]
    • Font corrections
      • Improved handling of several font problems
      • Problem solved where a missing font name causes failure of PDF/A conversion [CA17299]
      • Problem solved where false embedded fonts prevented conversion [CA1020545]
    • Problem solved where wrong OutputIntents avoided conversion to PDF/A
    • Improved handling of transparency blend color space
    • Improved handling of PDF-version during impositioning
    • Problem solved where in certain cases the file size unexpectedly increased [FP6106]
    • Improvements for PDF/E conversion profiles [CA1020741]
  • CLI
    • Improved handling of file extension [CA1020563]
    • Improved control over the number and types of values that are listed in the XML report

Release notes callas pdfaPilot 2

pdfaPilot 2.4.140

Release date: 2011-05-25 

  • Update of pdfaPilot 2 Desktop free of charge for owners of a pdfaPilot 2 Desktop license
  • Update of pdfaPilot Server 2 or pdfaPilot CLI 2 free of charge for owners of a Software Maintenance Agreement (SMA) for pdfaPilot Server 2 or pdfaPilot CLI 2

Features

  • Visual comparison of PDF documents
  • Preflight Certificate for safer document delivery
  • Re-distilling of PDF documents in CLI
  • Font and document structure optimization
  • Support of PDF based ISO Standards:
    • PDF/VT
  • File format conversions extended:
    • Conversion to PDF from
      • Images (TIFF, JPEG, PNG)
      • PostScript
      • MS Office 2011 Mac
      • iWork 09 Pages
    • Conversion from PDF to
      • PostScript
  • Improvements to the Desktop version
    • Output Preview
    • Smoothing parameter added to action Image export
    • Optimized activation process
    • Switchboard-Actions:
      • PostScript to PDF
      • Image to PDF
      • PostScript export
      • Content export
  • Extended fixups
    • Flatten transparency extended to resave images as ZIP when choosing Optimization setting Best quality
    • Convert fonts to outlines extended to process fonts that are not embedded
  • New properties
    • Detect visual differences
    • Layer metadata
    • Several new properties for PDF/VT
  • Several new predefined Profiles, Checks and Fixup (can be filtered with “v2.4” in search field of Desktop version)
  • Conversion to PDF/A extended to compress all uncompressed objects using lossless ZIP compression
  • Support for metadata of layers
  • Performance improvement in CLI when processing kfpx profiles through caching of kfpx profiles and reducing command line output
  • Memory handling improved
  • CLI options added:
    • to Overlay to change order of PDF documents
    • to enumerate kfpx profiles
    • to Save as image and Create EPS to specify number of digits when indexing output files
  • Most recent version of Adobe PDF Library 9.1 integrated

Fixes

  • PDF/A analysis
    • Problem solved where missing CharSet was reported although it was present
    • Problem solved where analysis of a PDF file ended with error message
    • Problem solved where ToUnicode CMap was not properly analyzed
  • PDF/A conversion
    • Font corrections
      • Problem solved where glyphs were not handled properly when differences array from TrueType fonts were removed
      • Problem solved where error message occurred when glyph width of Type 3 font was fixed
      • Problem solved where ToUnicode CMap was not properly adjusted
      • Problem solved where Symbol font was not embedded properly
    • Transparency flattening
      • Problem solved where error message occurred after flattening transparency of CMYK object that was tagged with an ICC source profile during processing
      • Problem solved where force blend color space was not set before transparency flattening
      • Problem solved where correction of transparency groups was not listed in the report if no other transparent page objects were flattened
    • Form fields
      • Problem solved where form fields were modified when adjusting them for PDF/A
    • Problem solved where PDF file without suffix PDF was not processed
    • Problem solved where file size increased because page objects were not ZIP compressed in the converted PDF file
    • Problem solved where converted PDF document could not be displayed properly in Acrobat 9
  • Desktop
    • Problem solved where Output Intent was exported into kfpx profile although not necessary
  • pdfaPilot Server application
    • Problem solved where error message occurred when two CLI instances performed font substitution at the same time

pdfaPilot 2.3.130

Release date: 2010-12-15 

  • Update of pdfaPilot 2 Desktop free of charge for owners of a pdfaPilot 2 Desktop license

Features

  • Support for PDF/A-2 ISO standard
  • Embed files in PDF files
  • Support for Office documents extended
    • Added support for Microsoft Visio, Microsoft Project, Microsoft Publisher and Microsoft PowerPoint 2010 (32-bit and 64-bit) to Windows version
    • Added support for OpenOffice.org to Mac version
    • Option added to save office documents as PDF without converting to PDF/A
  • Performance improved
  • Memory handling improved
  • Most recent version of Adobe PDF Library 9.1 integrated
    • New optimization of internal PDF structure during saving now creates smaller file sizes, especially with complex PDF files
  • pdfaPilot 2 Desktop improved
    • Support of Acrobat X Pro
    • Batch processing of Switchboard actions added including Profiles, Checks and Fixups within the Workspace
    • PDF/A in one click: Technical view for detailed problem analysis when conversion fails
    • New action: Office to PDF/A: Create PDF/A documents directly from office files
    • Organize pages: Easily move pages in PDF documents
    • Visualizer: Visualizes print-relevant characteristics of PDF documents
    • Sidebar added for embedded files and bookmarks
    • Control via keyboard extended, e.g. for scrolling pages
    • Revert option to undo changes and get back to original file
    • Open recent option added
  • New Checks added
    • Several checks added for all aspects of PDF/A-2
    • Page description errors of PDF files are reported with detailed error messages
  • New Fixups added
    • Adjust colors for PDF-based ISO standards
    • Make document XMP Metadata compliant with PDF/A-2
    • Remove all xmpMM:Manifest metadata entries
    • Recompress JPEG 2000 images as JPEG
    • Remove unnecessary transparency groups
    • Remove CharSet if incomplete
    • Remove CIDset if incomplete
  • Extended fixups
    • Adjust OCCDs for PDF-based ISO standards
    • Remove XMP Metadata if not compliant with PDF/A
    • Convert TrueType to CID
    • Map spot and process colors
    • Embed missing fonts
    • Rotate pages extended to apply page rotation factors
    • Initial view extended to support magnification 100%
  • Transparency flattening also available on Mac, Linux and Solaris Sparc
  • Support for page scaling factors (user units) to handle sheet sizes larger than 200 by 200 inches
  • XML report extended to list annotations
  • Installation software for Windows improved to better support user rights and have smaller installation packages

Fixes

  • PDF/A analysis
    • Problem solved where missing glyph was incorrectly reported
    • Problem solved where analysis of a specific PDF file lead to error message
    • Problem solved where hit “CIDSet in subset font is incomplete” was mistakenly displayed
  • PDF/A conversion
    • Problem solved where font was not embedded although possible
    • Problem solved where layers could not be flattened
    • Problem solved where glyph width was not fixed properly
    • Problem solved where PDF document could not be converted because not enough memory was available
    • Problem solved where conversion ended with error message
  • Fixups
    • Embed missing fonts: Problem solved were embedding failed when font should be embedded completely
    • Set XMP Metadata fields: Problem solved where XMP entry was not set
  • Office conversion
    • Problem solved where Excel document was not properly processed on chinese operating system
  • Desktop
    • Problem solved where detailed results were not displayed when results dialog was opened via Report button of an action
    • Problem solved where menu entries were not grayed out at the time when they are not functional
    • Problem solved under Windows 7 where converted PDF was not displayed properly
  • Reports
    • Problem solved in XML report where time zone was not evaluated
    • Problem solved where callas icon was placed in PDF files when creating layer report

pdfaPilot 2.2.121

Release date: 2010-08-31 

  • Update of pdfaPilot 2 Desktop free of charge for owners of a pdfaPilot 2 Desktop license

Fixes

  • PDF/A analysis
    • Problem solved where hit “CIDSet in subset font is incomplete” was mistakenly displayed

pdfaPilot 2.2.118

Release date: 2010-06-02 

  • Update free of charge for owners of a pdfaPilot licence.

Features

  • Improved font embedding
    • Settings for font substitution improved to embed even more fonts (updater need to remove fontsubstitution.cfg in user prefs in advance)
    • Font substitution activated when converting via
      • Switchboard action PDF/A-1
      • Power tools profiles “Convert to PDF/A-1a” and “Convert to PDF/A-1b”
      • Switchboard action Embed font

Fixes

  • Office document conversion to PDF/A
    • Problem solved under Windows where office document could not be processed because Word instance was not able to close the document processed before

pdfaPilot 2.2.116

Release date: 2010-05-04 

  • Update free of charge for owners of a pdfaPilot licence

Features

  • Conversion of OpenOffice.org documents to PDF/A
    • Documents of all file formats supported by OpenOffice.org 3.2 can directly be converted to PDF/A-1a or PDF/A-1b
    • Supports latest version of OpenOffice.org 3.2 besides Microsoft Office 2007
    • Supported under Windows in pdfaPilot Desktop 2, pdfaPilot Server 2 and pdfaPilot SDK 2 and under Linux in pdfaPilot CLI 2 and pdfaPilot SDK 2
    • Keep visual and semantic reproducibility by converting to PDF/A-1a
    • Common issues of PDF/A files created from Office applications are repaired
    • Office documents that can not be exported from MS Office can be processed via OpenOffice.org
  • Performance improved when converting MS Word documents to PDF/A
  • Most recent version of Adobe PDF Library 9
  • Removal of incompatible XMP Metadata is now activated by default to convert even more PDF files to PDF/A
  • Font substitution improved: Pre-installed setting extended to support more font styles
  • New correction: Map structure to predefined types improves mapping of structure for PDF/A-1a compliance
  • pdfaPilot Desktop:
    • One click conversion can be customized via Preferences
      • PDF/A compliance level
      • Custom font folder
      • Font substitution
      • Transparency flattening under Windows
      • XMP Metadata removal
    • Custom settings in Power Tools are taken over from prior pdfaPilot Desktop 2 version 2.1

Fixes

  • PDF/A conversion
    • Problem solved where Launch action was not converted to PDF/A compliant GoToR action
  • pdfaPilot Plug-In and Standalone
    • Power tools
      • Fixups
        • Set PDF version: Problem solved where PDF version was not set
        • Flatten transparency: Problem solved where glyphs and page objects where modified
        • Embed missing fonts: Problem solved where creating of font cache took long time
        • Convert fonts to outlines: Problem solved where glyphs were modified
        • Convert colors:
          • Problem solved where conversion of JBIG2 image caused error message
          • Problem solved where tone values of smooth shade defined in Separation or DeviceN where too low
          • Problem solved where image mask with pattern object remained colored after conversion to grayscale
          • Problem solved where file size increased when converting smooth shades
          • Conversion to RGB:
            • Problem solved where page objects remained CMYK when converting to RGB
            • Problem solved where smooth shade defined in process colors as Separation and DeviceN where not converted to RGB
            • Problem solved where file size increased during RGB conversion
        • Map colors: Problem solved where error message occurred
        • Flip/Rotate/Scale pages: Problem solved where pattern object was modified
        • Set media box to origin: Problem solved where smooth shade object was clipped
        • Set Overprint and Knockout: Problem solved where OPM was not set for DeviceCMYK page object
    • Switchboard Actions
      • PDF/A-1: Problem solved where page objects defined in DeviceGray where converted to Separation Black
      • Flip, Move content, Rotate, Scale by percent, Scale page content, Scale to format: Problem solved where page object defined as Pattern was modified
    • Problem solved under Windows where language of user interface did not match to language of operating system
    • Problem solved where user preferences could not be saved on an AFP file server
  • pdfaPilot Standalone
    • Problem solved where view could not be changed to other document when more than one document and Power tools where open
    • Some problems in user interface and loupe solved
  • Activation
    • Problem solved where automatic activation failed when sending activation information from certain E-Mail clients
    • Problem solved where activation info was not displayed after activating
    • Problem solved where activation could not be made for all users of a computer
    • Problem solved where activation got invalid after changing network device
    • Problem solved where pdfaPilot was not activated when parameter cachefolder was used

pdfaPilot 2.1.112

Release date: 2010-02-12

  • Update free of charge for owners of a pdfaPilot licence

Fixes

  • Plug-In and Standalone: Problem solved where result file was not opened after converting a PDF

pdfaPilot 2.1.111

Release date: 2010-02-04 

  • Update free of charge for owners of a pdfaPilot licence

Features

  • Conversion of Office documents to PDF/A
    • Documents from Word, Excel, PowerPoint can directly be converted to PDF/A-1a or PDF/A-1b
    • Keep visual and semantic reproducibility by converting to PDF/A-1a
    • Common issues in fonts and XMP Metadata of PDF/A files created from Office applications are repaired
    • Support Microsoft Office 2007
  • Adapted to the modified requirements of Technical Corrigendum 2 for PDF/A-1
  • Transparency flattening
    • New in Windows Desktop, Server and SDK
    • Based on Adobe PDF Library 9 and additionally highly improved file optimization like improved preservation of image quality
  • Extension schemas can be captured from PDF files and embedded during PDF/A conversion
  • Use of most recent version of Adobe PDF Library 9
  • Corrections added or extended to convert more files to PDF/A
    • New Correction “Remove additional encoding entries in CMap of symbolic TrueType fonts”
    • New Correction “Set values to implementation limits of PDF/A if possible”
    • Correction “Reduce structure to predefined types” improved
    • Adjusts XMP entries attached to font object created by Microsoft Office
    • Adjusts URI entries that do not start with an identifier created by Microsoft Office
  • Performance improved in pdfaPilot Desktop when converting PDF files using Switchboard Actions, Profiles or Fixups dialog
  • Loupe window in pdfaPilot Standalone
  • Extension schema editor
    • Schemas and properties for PDF/X and PDF/E added
    • Filter added “Document Metadata (undefined)” that filters custom metadata which are not yet defined
  • Improved software licensing
  • Full support for Windows 7
  • Full support for Mac OS X 10.6 Snow Leopard
  • Chinese language version: Activation for international and chinese version can be combined on one machine
  • pdfaPilot Standalone: kfpx profiles can be imported via Drag&Drop on pdfaPilot application
  • pdfaPilot Plug-In and Standalone: Reference manual can be accessed via menu entry

Fixes

  • PDF/A analysis
    • Problems solved with the following checks where problem was reported although there was no problem
      • Mismatch between ID in linearization info and ID in main cross reference table (adapted to Technical Corrigendum 2 for PDF/A-1)
      • CharSet missing or incomplete for Type 1 font
      • Font is not valid
      • Errors in PDF syntax
    • Problem solved where optional entry for pdfaSchema:schema was treated as mandatory
    • Problem solved where analysis was stopped because CourierNew was not in list of Base14 fonts
    • Problem solved when validating against PDF/A-1a where missing Unicode support of fonts was not detected
    • Problem solved when malformed tagging information could not be analysed
  • PDF/A conversion
    • Problem solved where font could not be embedded
    • Problem solved where glyph widths could not be adjusted
    • Problem solved where some JPEG2000 images could not be converted to JPEG
    • Problem solved where PDF could not be converted to PDF/A due to a very low StemV entry
  • Plug-In and Standalone
    • Power tools
      • Fixups
        • Convert colors: Several problems solved
        • Embed missing fonts: Problem solved where PDF could not be printed or EPS creation failed after processing
        • Convert fonts to outlines: Several problems solved where fonts could not be converted to outlines
        • Subset fonts: Several problems solved where fonts could not be subsetted
        • Fix glyph width information: Problem solved where EPS creation failed after processing
        • Add missing space glyph: Problem solved where EPS creation failed after processing
        • Convert TrueType fonts to CID fonts: Problem solved where error message was displayed after processing
        • Convert to PDF standard: names of Output Condition Identifier and Output Condition not properly written to embedded Output Intent
        • Downsample/Compress images: Problem solved where appearance of JPEG 2000 image was modified
        • Adjust or remove annotations: Problem solved where annotations were not modified as requested
      • Checks
        • Problem solved where analysis ended with error message because of a certain type of pattern object
    • Switchboard Actions
      • Replace font: Problem solved where font could not be replaced
    • Problem solved where PDF was not rendered when page boxes are malformed
    • Problem solved where network user with home directory on an AFP server could not use Profiles dialog
    • Problem solved when file was closed during conversion
    • Several minor problems in Extension schema editor solved
    • Some minor GUI problems solved

pdfaPilot 2.0.097

Release date: 2009-10-29 

  • Update free of charge for owners of a pdfaPilot license

Features

  • Extension schema for xmpMM:InstanceID is embedded during PDF/A conversion
  • Usability improved: where possible the conversion of Actions in the desktop flavors is made on the open document and no Save as dialog is displayed

Fixes

  • PDF/A analysis
    • Problem solved where transparent FormXObject was not found with respective check
    • Problem solved where glyph mismatch was reported although there was no problem
    • Problem solved where unexpected error occurred when analyzing a PDF file
    • Problem solved where mismatch between ID in linearization info and ID in main cross reference table was detected although there was no problem
  • PDF/A conversion
    • Problem solved where OPI was not removed completely
    • Problem solved where unexpected error occurred when converting a PDF file to PDF/A
  • Switchboard Actions
    • Booklet: Cut marks are also set for pages if they are added dynamically by pdfToolbox to fill the sheet
    • Optimize for internet: Fonts are no longer converted to outlines
  • Plug-In and Standalone
    • Problem solved where processing was not applied to currently active document
    • Problem solved where ICC profile could not be embedded as source profile when converting via PDF/A in one click dialog
  • Plug-In
    • Problem solved under Mac OS X 10.6 Snow Leopard where some predefined color conversion fixups using pre-installed ICC profiles could not be executed

pdfaPilot 2.0.095

Release date: 2009-07-23 

  • Update free of charge for owners of a pdfaPilot Desktop license

Features

  • First release of Chinese language version of pdfaPilot 2 Desktop (separate installation package)
  • New fixups in Standalone that were only available in Plug-In version before:
    • Apply ZIP compression to uncompressed object streams
    • Discard embedded thumbnails
    • Discard private data of other applications
    • Optimize PDF for fast web view

Fixes

  • PDF/A conversion
    • Problem solved where glyph width could not be corrected
    • Problem solved where error message was displayed after conversion
  • Power tools
    • Fixups
      • Fix glyph width info: Problem solved where glyph width was not fixed
      • Convert SMask to image mask: Problem solved where error message was displayed after conversion
      • Convert colors: Problem solved where OPM was not set to 0 when overprinting DeviceGray was converted to DeviceCMYK
      • Set transparency blend color space: Problem solved where transparency blend color space was not set to RGB ICC profile
      • Remove objects outside page area: Problem solved where object was removed that was lying partly inside page area
  • Switchboard Actions
    • PDF/A - Replace fonts: Problem solved where glyph width was not adapted when replacing font fully
    • Pages - Scale by percent: Problem solved where execution of action did not have any effect
  • Plug-In
    • Problem solved where error message was displayed when opening Profiles dialog
  • Standalone
    • Problem solved where encrypted PDF files, annotations and form fields were not displayed
    • Problem solved where black and white image was displayed with inverted color
    • Problem solved where page number, Standards button or icon for modified file was not displayed reliably
    • Problem solved where active document could not be changed when Profiles, Checks or Fixups dialog was open

pdfaPilot 2.0.093

Release date: 2009-07-03 

  • Update free of charge for owners of a pdfaPilot Desktop license

Features

  • First release of pdfaPilot 2
    • Including Standalone version for Mac and Windows as part of pdfaPilot 2 Desktop version
    • First release of Plug-In version for Mac
  • Extension schema editor added
    • Lists most frequently used extension schemas
    • Lists extension schemas of current PDF document
    • Allows for creating custom extension schemas
    • Allows for embedding extension schemas to keep custom metadata in PDF/A files
  • Feature set of Plug-In greatly expanded, amongst others these are:
    • Switchboard
      • Action to convert a PDF to both PDF/A-1b & PDF/X-3
      • Actions to create detailed PDF reports about fonts, images and colors
      • Actions to optimize PDF files for size or printing
      • Actions to adapt the brightness of a PDF file
      • Actions to scale and rotate pages
      • Actions to arrange pages for print out and presentation
      • Actions to (re-)embed fonts or convert them to outline
      • Actions to easily get in contact with callas software
    • Profiles
      • Very detailed possibilities to analyze and modify PDF files
      • Correction to make text visible that was created during scanning by an OCR software
      • Analysis profile to list potential font problems
    • Tools to
      • Explore PDF
      • Explore Fonts
      • Explore Metadata
  • Analysis extensions
    • Date string uses Unicode added
    • Check for invalid extension schemas improved
  • Conversion extensions
    • Convert TrueType fonts to CID fonts added
    • Reduce structure to predefined types added
    • Insert missing Type entry in StructElem objects added
    • Prepare encoding entry in TrueType fonts for PDF/A added
    • Font embedding only performed if text rendering mode is not 3
    • Corrects several syntax problems during conversion

Fixes

  • Analysis
    • XMP
      • Problem solved where wrong value type for XMP property dc:creator was not detected
      • Problem solved where invalid URI was not detected
      • Problem solved where missing xpacket entries in XMP metadata was not detected
    • Problem solved where form field with an appearance and an N entry that has two appearance streams was not detected
    • Problem solved where syntax problem was not detected (indirect object has object number not preceded by an EOL marker)
    • Problem solved where mismatch between ID in linearization info and ID in main cross reference table was not detected
  • Conversion
    • Problem solved where correction to remove metadata that is not compliant with PDF/A did not remove all metadata that was not compliant
    • Problem solved where appearance of certain form fields could not be made PDF/A compliant
    • Problem solved on Mac where pre-installed font Symbol could not be embedded during conversion
    • Problem solved where TrueType fonts were embedded with an encoding entry as a dictionary
  • Reports
    • Problem solved in XML reports where details for problems were only listed for the first 30 hits

System requirements

Four Pees