FileTrain FileTrain

FileTrain helps you reduce the boring, repetitive tasks in your daily production. It is a powerful tool for automating any type of workflow. Besides copy, move, delete, FTP upload/download and email functions you will enjoy features like image processing, XMP-routing and database communication. FileTrain opens up for very advanced workflow that saves days of manual labour.

Product information

FileTrain is a powerful tool for automating any type of workflow. Besides copy, move, delete, FTP upload/download and email functions you will enjoy features like image processing, XMP-routing and database communication. FileTrain opens up for very advanced workflows that saves days of manual labour.

Who is it for?

Automation via FileTrain is enjoyed every day at many different companies in different verticals:

  • Newspaper publishers
  • Magazine publishers
  • Catalog publishers
  • Ad sales organizations
  • Prepress houses
  • Print houses
  • Industry organizations
  • Police districts (forensic dept)
  • Hospitals
  • Accounting firms

Automation

FileTrain is all about automation, it doesn’t really matter what type of automation you are looking for, FileTrain can be configured to handle most tasks!

Receiving files

Automatically get files from FTP servers, email addresses or file servers. Once downloaded FileTrain can sort them based upon literally any criteria you can think of, even on metadata inside files.

Sending files

Distribute files automatically to several external locations at once via FTP or email. FileTrain will of course also let you copy or move files to other destinations.

Metadata

FileTrain can read and write metadata such as XMP and IPTC data. This can be used when monitoring an e-mail addresses, download all e-mails with attachments and insert message/sender information into the actual file for further processing.

Image Conversion and Manipulation

Change size, resolution, colorspace or crop images. FileTrain even lets you change resolution of images without using resampling, great for standardizing and optimizing your image workflow.

PDF Preflight and Split/Merge

FileTrain has built in functions to communicate with callas pdfToolbox Server to preflight and fix PDF files. Even without any 3rd party software you can split and merge PDF files.

Advanced Database Module

Bi-directional communication with 3rd party databases, MIS, ERP, Web2Print or ad booking systems allows you to use customer and other administrative information for further file and customer communication automation.

Use dynamic values

FileTrain supports a lot of different dynamic values. You can add or edit date and time, create files and folders with names built from different sources ...

Benefits

  • Automation
    FileTrain is all about automation, it doesn’t really matter what type of automation you are looking for, FileTrain can be configured to handle most tasks!
  • Receiving files
    No matter what the input sources are, FileTrain will monitor the activity. Automatically get files from FTP servers, e-mail accounts or file servers. FileTrain allows you to retrieve files continuously or even on a specific time of the day.
  • Sending files
    Distribute files automatically to several external locations at once via FTP or email. FileTrain will of course also let you copy or move files to other destinations.
  • Filters/Routing
    Different files goes through diff erent workfl ows, PDF files should be prefl ighted, images needs to be checked whether they comply to your standards (color space, resolution etc). This is easily done within FileTrain.
  • Metadata
    Read and write metadata such as XMP and IPTC data. This can be used to monitor an e-mail address, download all e-mails with attachments and insert message/sender information into the actual file for further processing.
  • Image Conversion and Manipulation
    Change size, resolution, colorspace or crop images. FileTrain even lets you change resolution of images without using resampling, great for standardizing and optimizing your image workflow.
  • Database Connectivity
    Bi-directional communication with 3rd party databases, MIS, ERP, Web2Print or ad booking systems allows you to use customer and other administrative information for further file and customer communication automation.
  • Advanced processing
    In FileTrain you have the ability to set up advanced error handling as well as having one station handle multiple files/actions at once, making it a robust and powerful solution for all your file handling.
  • Actions
    Within the actions menu, you decide on what will happen to these files: delete, move, copy, e-mail, FTP, modify, insert/extract metadata, update a database – the possibilites are endless.
  • Scheduling
    Certain processes needs to run all day long, but some only needs to run once a day, or maybe at 2 AM every Sunday morning. These type of advanced scheduling is available in FileTrain.
  • Dynamic values
    FileTrain uses macros to handle dynamic values. With the help of these advanced macros files can for example be renamed following complex rules, databases can be updated, emails can be sent etc.
  • 3rd party application
    FileTrain directly connects to 3rd party applications like callas pdfToolbox Server. This allows for immediate access to preflight and other PDF processing tasks. Any automation other application, such as Elpical Claro for automatic image enhancement or ColorLogic ZePrA for colormanagement and InkSaving can easily be connected through a Command Line Interface or HotFolders.

Key features

  • Move, copy, delete and send files
  • Connectivity to databases, MIS and ERP
  • Process and manipulate images
  • XMP routing and manipulation
  • Process fi les in 3rd party applications
  • XML handling

Release notes

6.8.14 6 November 2016

Improvements

  • Improved connectivity of SFTP and FTPS servers.

Important information before updating FileTrain if you are using plugins

Updated versions of FileTrain do not contain any plugins that you may have.
Please contact Laidback Solutions (support@laidbacksolutions.se) before you update your FileTrain if you have plugins.

Version history details

NB! If you are using FileTrain to communicate with the Cargo system, you will need Cargo 2.7.3 or later in order to work with FileTrain 6.8.1 and later.

6.8.13 6 May 2016

Improvements

  • Database action did not execute when filtering was done on emails without attachments.
  • Email action added line breaks in body text which could result in odd looking emails.

Important information before updating FileTrain if you are using plugins

Updated versions of FileTrain do not contain any plugins that you may have.
Please contact Laidback Solutions (support@laidbacksolutions.se) before you update your FileTrain if you have plugins.

Version history details

NB! If you are using FileTrain to communicate with the Cargo system, you will need Cargo 2.7.3 or later in order to work with FileTrain 6.8.1 and later.

6.8.12 15 April 2016

Bug fixes

  • Additional fix from 6.8.10 and 6.8.11 where some images were not included preventing adding rows in multiple row setup, such as bucket setup.

Important information before updating FileTrain if you are using plugins

Updated versions of FileTrain do not contain any plugins that you may have.
Please contact Laidback Solutions (support@laidbacksolutions.se) before you update your FileTrain if you have plugins.

Version history details

NB! If you are using FileTrain to communicate with the Cargo system, you will need Cargo 2.7.3 or later in order to work with FileTrain 6.8.1 and later.

6.8.11 31 March 2016

Bug fixes

  • Fix of multiple rows  in bucket actions which was not editable (this error was introduced in 6.8.10).
  • Improved handling when using zip actions where the source files could be locked for a period of time after the zip action.
  • New macro BASE64_DECODE for decoding Base64 encoded strings.
  • New macro FILE_SIZE to compute a size of a file.

Important information before updating FileTrain if you are using plugins

  • Updated versions of FileTrain do not contain any plugins that you may have.
  • Please contact Laidback Solutions (support@laidbacksolutions.se) before you update your FileTrain if you have plugins.

Version history details

NB! If you are using FileTrain to communicate with the Cargo system, you will need Cargo 2.7.3 or later in order to work with FileTrain 6.8.1 and later.

6.8.10 30 March 2016

Bug fixes

  • Fix at startup where the splash window sometimes could stall the startup.
  • Fix on Linux where export dialog would not handle the confirm buttons.

6.8.9 28 September 2015

Bug fixes

  • Fix for email with SSL connection where this connection suddenly could be dropped.

Testimonials

CS Labels Xpert intervention by Digital Printer magazine

CS Labels’ managing director Simon Smith: "This has been a steep learning curve but a very worthwhile process."

Being at the forefront of technology innovation brings its own pressures. At CS Labels in Willenhall, near Wolverhampton, innovation is seen as a point of differentiation, and that spirit saw it become a beta site for Xeikon’s new 30 metres per minute Cheetah press in March. It is, says managing director Simon Smith, 58% faster than other Xeikon presses (CS Labels is the largest reel-fed Xeikon house in Europe with five machines). Therein lay the issue however.

"While we were putting the press in, we also had to consider what we were doing in terms of streamlining studio processes to get the work through more efficiently. We were using a preflighting system but it wasn’t giving us the savings we were hoping for", he told Digital Printer

The company had met MyPressXpert sales director Kevin Caughtry at an EasyFairs event in February, and then spoke to Niall Coady from the colour calibration firm shortly afterwards at a Xeikon Café. In talking, it was recognized that there could be ways to simplify and improve the workflow at CS Labels and reduce errors in prepress.

Initially, Mr Coady worked on developing a customised, simplified report for the CS Labels sales team that showed the ink consumption required for a file received, allowing them to quote accurately on the job. It would also preflight the file and report on any fixes that needed to be made, allowing this to be done by the customer before it took up studio time. A second, more detailed, report and client proof PDF is also produced for the studio. This was all achieved to CS Labels’ satisfaction using callas pdfToolbox Server and pdfChip software (HTML5, CSS and Javascript technologies used to automate client proof creation) alongside Filetrain, a workflow management system from Laidback Solutions.

Following this, MyPressXpert has undertaken further bespoke project work for CS Labels, creating a brand new job management system for the Xeikon workflow from scratch, which interrogates an Excel (.xlsx) file from the client and automatically creates and databases all the label barcodes based on sites and quantities. It has also put in a colour management software system – ColorLogic’s ZePrA colour management server and ReProfiler Digital colour engine – which is helping to improve CS Labels’ management of process control and calibration of the Xeikon engines, providing detailed reporting on the stability of the presses so that maintenance schedules can be optimised. This has been effective to such a degree that in September the label producer stopped using the colour control system that comes with the Xeikon presses.

"All digital presses face the challenge of colour consistency from print run to print run, and we also need to ensure that our presses are optimised to achieve Pantone colours", said Mr Smith. "Invariably we are given a label to match by printing CMYK. We need to get as close as possible to achieving the Pantones consistently and measure how close in Delta E we are. This system has helped us to do that. We are of the opinion that it actually takes it to a different level."

The impact of these implementations of automated preflighting and colour management within the company is that CS Labels is able to cope with higher volumes of work while utilising the same level of human resources. "We are also shortening lead times to get work on press and we are getting far fewer mistakes where files have to go back to the studio", Mr Smith continued. "It has streamlined the whole process for us and allows the studio to move away from more mundane tasks such as putting the bleed on a hundred files – those things are automated now. The system also automates the artwork and sends a proof back to the customer."

"The ideal is that we get a PDF from our customer and it goes straight on press without a human touching it. That’s what we are looking for, and we are making fairly substantial progress."

All progress in this direction is welcome, because in December a second Cheetah press will arrive, and further efficiencies will need to be found.

"This has been a steep learning curve but a very worthwhile process", Mr Smith concluded. "The biggest benefit is that we have been able to make this system bespoke to our unique requirements, rather than buying one off the shelf."

Written by Whitmar Publications
www.digitalprintermag.co.uk

The Print Space, London, UK

David Moy, Production Manager
"Having only recently been introduced to Laidback solutions software our experience has been extremely positive with great results. It has been completely different than working with other software solution companies. Their support has been second to none and they are always on hand to help you achieve exactly what is needed from their product. It has been refreshing different being able to work with developers directly rather than a chain of people who reiterate your needs which all delays the workflow. I came with a very specific and technical request from their software, which is not in their usual line of work and the laidback team were flexible in resolving every scenario with a sound and well thought out solution. All in all very pleased with their work with us and would definitely recommend to others in the future." - David Moy, Production Manager

Support

Webinar - Advanced FileTrain techniques

FileTrain helps you to reduce the boring, repetitive tasks in your daily production. It is a powerful tool for automating any type of workflow. 

Besides copy, move, delete, FTP upload/download and email functions you will enjoy features like image processing, XMP-routing and database communication.

Beyond simple file moving and preflighting, FileTrain enables far more complex workflows. This webinar explores an advanced station to store preflight analytics (in combination with callas pdfToolbox) and a station to build PDF business cards from database information on the fly (a basic understanding of FileTrain is required to follow this webinar). If you missed the introduction webinar, you can watch it  here.



Webinar - Taking charge of Filetrain

FileTrain helps you to reduce the boring, repetitive tasks in your daily production. It is a powerful tool for automating any type of workflow. 

Besides copy, move, delete, FTP upload/download and email functions you will enjoy features like image processing, XMP-routing and database communication.

This webinar takes a closer look at Laidback FileTrain and explains a number of techniques to build maintainable workflows. The focus lies on how FileTrain works with sources, filters and actions, explains how to debug and organize your work (a basic understanding of FileTrain is required to follow this webinar). If you missed the introduction webinar, you can watch it here.



Webinar - FileTrain, an extensive introduction

FileTrain helps you to reduce the boring, repetitive tasks in your daily production. It is a powerful tool for automating any type of workflow. 

Besides copy, move, delete, FTP upload/download and email functions, you will enjoy features like image processing, XMP-routing and database communication.

Watch this webinar recording to get a thorough understanding of what FileTrain from Laidback Solutions can be used for. The webinar introduces the solution from a technical and commercial point of view and will lay the basis for a series of more advanced FileTrain webinars. 



Webinar - Using variable profiles with pdfToolbox Desktop/Server and FileTrain: a complete use case

This webinar provides the full story on using variables in pdfToolbox Desktop and pdfToolbox Server. To make things clear, a practical use case of an advertisement workflow where multiple ad sizes need to be checked will be built throughout the webinar so that you see the technology in action. This webinar features pdfToolbox Desktop/Server and FileTrain.


Webinar - Automation - pdfToolbox-FileTrain-tFLOW Production

This webinar answers the question on which technology is best suited for which use-case. After a (high-level) review of each solution, the pros and contras of automation using these different technologies are summarized so that you can take an informed decision and use what is best for your environment.


Webinar - FileTrain Introduction

FileTrain  helps you to reduce the boring, repetitive tasks in your daily production. It is a powerful tool for automating any type of workflow. 

Besides copy, move, delete, FTP upload/download and email functions you will enjoy features like image processing, XMP-routing and database communication. 

FileTrain opens up for very advanced workflows that saves days of manual labour.



How to upload large files to support?

Background

When sending problems to support or asking questions about a specific functionality, it is always helpful if you supply as much information as possible:

  • Profiles or Process Plans when working with pdfToolbox or pdfaPilot
  • Example documents 'before' and 'after' to explain the problem or question
  • Screenshots explaining the specific problem

When such files are over 2MB it is more reliable and quicker to send them to us through FTP. This article describes how to do so.

 Instructions

  1. First of all, please give your documents a unique name. If you already have a case ID (a 5-digit number), please include this case ID in the name of the file(s) you are going to send to us.
  2. Use FTP software to connect to the following FTP server
    • Server: ftp.fourpees.com  
    • User name: supportftp
    • Password: support  
  3. Upload your file(s) to the root folder (the location you arrive in when you log-on to the above server).

This FTP server is configured in such a way that you will be able to upload files to it, but you will not be able to delete files from it. We will remove files from the folder as soon as we see they are there.


Do you have a complete price list in Euro / USD?

Yes, the latest price list is available via distributor Four Pees. To access the Reseller Guide, go to https://www.fourpees.com. Once you have registered as reseller, and your account has been approved, you will be granted access to the reseller guide containing full pricing information for all products in Euro and USD. With any questions regarding exact pricing for specific customers, bundles etc... please contact orders@fourpees.com.

System requirements

  • Java 1.6 or newer
  • Mac OS 10.6 or newer
  • Windows XP/Vista/7/2003/2008/2012
  • Min. of 4Gb of RAM