In order for RPA applications to work smoothly, processes must both have a standard structure and work with standardized files. This is the only way to maximize the number of files processed by a single automation. In many cases, this means that RPA can only work with data that it has itself generated. But why not use a standard here too? There are many good reasons to use the PDF format whenever such processes need to interact with third-party data. After all, PDF is the lowest common denominator for nearly all document types processed or received in offices. Office files, emails and even images can be easily converted to PDF, giving RPA applications a standardized starting point for processing. Moreover, with the many features it has accumulated over the years, PDF is the most powerful, versatile document format in the world. However, not every PDF meets the prerequisites for automatic processing equally well. This starts not with a reliable display model for the document, but rather the actual data it contains.
Businesses looking to maximize process automation can and should first establish a framework for seamlessly leveraging RPA-based applications. Part of this is about building a solid foundation, using maximally homogeneous, standardized data. As the highest common factor for Office files, high-quality PDFs are a good starting point for this foundation.